Grants Manager
AIDSFree is seeking an experienced Grants Manager to work with AIDSFree technical and financial staff to design, review and monitor various types of grants in accordance with USAID rules and regulations. The position will be based in Maseru, Lesotho.
RESPONSIBILITIES
The Grants Manager will support the management of AIDSFree Grant/Contracts management activities and will regularly engage with grantees/contractors and other key stakeholders. Duties will include participating in the development of RFAs/RFPs, evaluating grantee proposals, preparing and reviewing grant budgets, and negotiating final terms and conditions for grants in compliance with JSI policies and the AIDSFree cooperative agreement. Specific responsibilities including but are not limited to the following:
Grants/Contracts Management
Assist in management of Grants/Contracts from pre-award, start-up and implementation, through final close out.
Assist in pre-award activities for Grant/Contract recipients including review of applications, budgets, pre-award questionnaires, supporting documents, etc. and/or assist in Grant/Contract negotiations with in-country counterparts.
Ensure thorough familiarity with Grant/Contract award documents and applicable rules and regulations, and monitor compliance with Grant/Contract terms and conditions.
Support the design, preparation, and delivery of launch meetings with key stakeholders such as Grantees/Contractors, District Governments, MOH, USAID, and other USG Implementing Partner staff.
Review Grantee/Contractor workplans, reports, and other deliverables to ensure that they meet Grant/Contract award requirements and work with Grantees/Contractors to improve reporting and performance as needed.
Assist in identifying issues in grants scopes of work and/or budgets necessitating award modifications throughout the life of the grant/contract awards, and draft necessary modifications, justifications, and other supporting materials.
Participate in visits to sites, and the Grantee’s/Contractor’s premises and facilities to monitor progress, performance, and compliance with award terms.
Develop and utilize other mechanisms and controls to monitor grantee/contractor performance and verify service completion and quality such as conducting spot checks and verifications in person and via phone/email.
Conduct analysis of grantee/contractor performance and service data and records to inform program reporting and possible revisions in future grant/contract cycles.
Respond to queries and requests from the AIDSFree U.S. home office and follow up with stakeholders for required information.
Conduct detailed monitoring and analysis of grantee/contractor performance and update the project team and AIDSFree home office of progress, challenges, and any proposed changes in implementation or monitoring plans.
Overall Program Management
Cultivate an excellent and collegial relationship with USAID, Grantees/Contractors, local governments, MOH, and other USG Implementing Partner staff.
Compile data and inputs for quarterly performance reports, assist in monitoring indicators, and assist with the development of ad hoc reports.
Assist in monitoring and managing the activity budget and pipeline.
Ensure project funds are used strictly in accordance with AIDSFree, JSI, and USG/USAID rules, regulations, and policies.
Support project start up and closeout activities.
QUALIFICATIONS
Bachelor’s degree required, Master’s degree in Management, Finance, Public Health, International Development, or related field desirable.
Minimum of 4-6 years’ experience in grants management and/or programming required.
Minimum three years’ experience working on USG-funded projects, PEPFAR funding and reporting, and/or public health programs highly desirable.
Demonstrated interest in and experience in organizational or individual capacity building and/or training.
Experience with US Government-funded projects and acquisition and assistance rules and regulations.
Demonstrated knowledge of granting procedures, from grant start-up, award management, to close out.
Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
Demonstrated attention to detail, ability to implement procedures, meet deadlines and work independently and cooperatively with team members.
Ability to work independently, take initiative and manage various activities in a team setting with minimal supervision.
Experience developing contracts and managing an acquisition process to completion.
Strong time management/task prioritization skills.
Excellent oral and written English communication skills. Foreign language skills a plus.
Computer literacy required (especially Excel, MSWord and Windows).
M&E Officers
JSI is seeking two dynamic and experienced M&E Officers to join the new AIDSFree team in Lesotho. The M&E Officers will be responsible for collection, collation, analysis and reporting of AIDSFree Lesotho DREAMS project data, including data generated by its sub-grantees. The M&E Officers will also be responsible for ensuring quality of data being reported, preparing routine reports and managing project data. The M&E Officers will participate in developing and implementing country monitoring and evaluation plans and, with other project staff, analyze and interpret data on a monthly/quarterly and as-needed basis and prepare results to be presented to stakeholders.
RESPONSIBILITIES
Participate in or oversee the collection and management of data to monitor project activities and deliverables.
Working closely with the Director, MERL, they will analyze data and develop reports to be submitted to the USAID Lesotho and AIDSFree global office.
Conduct in house data management within AIDSFree Lesotho and enter relevant DREAMS project data into PEPFAR data-bases such as DATIM.
Work with the AIDSFree project team and its partners to assist in the development of data collection plans and performance monitoring plans.
In coordination with partners implement regular quality assurance checks for all AIDSFree data and conduct routine data quality assessments.
Assist in the development of data summary and project activity reports.
Monitor the quality and completeness of the data for documenting project performance, and solve data problems if and when they arise.
Perform other duties as assigned by the Director, MERL.
QUALIFICATIONS
Master’s degree in Public Health or related field and three years’ experience working in monitoring and evaluating public health programs and in particular PEPFAR programs, or
Bachelor’s degree in Public or related field and five years’ experience working in monitoring and evaluating public health programs and in particular PEPFAR programs
Knowledge of and experience using PEPFAR reporting systems; DREAMS experience desirable.
Excellent interpersonal communication skills.
Strong organizational skills, ability to manage a complex workload, to work independently and pro-actively with minimal supervision, and to participate in team-based project work.
Comfort with the MS Office package, specifically Word, Excel, and PowerPoint.
Excellent written and verbal English language skills.
Senior Advisor, MERL
JSI is seeking a dynamic and experienced Senior Advisor, MERL to join the new AIDSFree team in Lesotho, and manage all the project’s MERL activities, oversee preparation of all routine and special reports, manage project data, provide M&E guidance to sub-recipient(s) and ensure quality of data being reported. The Senior Advisor will oversee the conceptualization, preparation and production of key strategic information documents that publicize the project work and advance its objectives. S/he will ensure that interim and final deadlines for key project deliverables are established and adhered to and will manage distribution of these materials to share lessons learned, success stories, and best practices with PEPFAR, USAID, and other members of the DREAMS initiative in Lesotho.
RESPONSIBILITIES
Specific responsibilities include, but are not limited to:
Provide technical leadership for MERL for all project activities
Coordinate the development of AIDSFree’s annual Performance Management
Plan (PMP) and regularly monitor and update progress against the various indicators
Update and oversee proper functioning of procedures, instruments, and systems for managing the project’s monitoring and evaluation data.
Take the lead for compiling data and preparing various performance reports including monthly updates, quarterly reports, routine project indicators to PEPFAR and USAID
Maintain databases of all key project data
Assess quality of project data including regular data quality assessments, field visits to spot check quality of reported data
Lead project efforts to improve strategic use of data including data for decision-making both internally and with partners and sub-recipients
Support JSI staff and sub-recipients in their MERL activities
Supervise MERL staff.
Perform other duties as assigned by the Chief of Party.
QUALIFICATIONS
Applicants for this position should possess the following minimum qualifications:
Graduate degree in public health, demography, statistics or other relevant field and a minimum five years working in area of M&E, ideally for a USAID funded project
Knowledge and experience of M&E for public health programs preferably in HIV/AIDS
Proven experience in data analysis techniques of both quantitative and qualitative methods
Knowledge of statistical software such as Microsoft Excel, SPSS or STATA or SAS is essential and database systems such as Microsoft Access an advantage
Experience in communications for public health an advantage; willingness to learn a requirement
Excellent interpersonal and team skills–demonstrated ability to interact professionally with diverse staff, clients, and consultants.
Ability to work independently, manage multiple tasks concurrently, and meet deadlines with attention to detail and quality
Excellent communication skills
Good knowledge of Microsoft Office suite (Word, Excel, PowerPoint)required
Willingness to travel within Lesotho for up to 20 percent of time
Condom Distribution/IPC Advisor
AIDSFree is seeking an experienced Condom Distribution/IPC Advisor to lead the project’s condom distribution and programming activities in the project focal districts. The Advisor will lead a large team of IPC agents. Specific responsibilities will include, but will not be limited to:
Provide leadership for IPC activities in local community councils in Maseru and Berea.
Recruit, train and supervise IPC agents
Lead condom programming activities in male dominated workplaces and settings
Organize condom distribution in 5 project districts; manage distribution partnerships to ensure condoms reach targeted CSWs, AGYW and men.
Manage condom and lubricant warehousing and supply.
Manage data collection system for condom distribution and programming.
QUALIFICATIONS
Advanced degree in public health and/or supply chain management for health commodities
Familiarity with the Stepping Stone IPC curriculum
Demonstrated skills in evidence-based behavior change communications
Strong understanding of DREAMS-funded project implementation
Excellent English communications skills, both verbal and written
Demonstrated competence to assess priorities and manage a variety of activities and staff members in a time-sensitive environment and meet deadlines with attention to detail and quality.
Excellent teamwork and team-building skills
Finance Director
AIDSFree is seeking an experienced Finance Director to serve as AIDSFree’s lead finance staff person in Lesotho and will work closely with the Chief of Party and the AIDSFree Lesotho and US based teams to ensure the program is managed and implemented effectively. S/he will provide support which includes, but is not limited to:
Oversee all aspects of the AIDSFree Lesotho program’s financial operations, including grants management and monitoring.
Manage program startup functions related to finance, including but not limited to local registration, establishment of bank accounts, and leasing office space.
Recruit and supervise financial staff and foster a positive and results oriented work and team environment.
Develop approaches to contain costs, improve cost effectiveness and streamline financial management.
Monitor program expenditures and budgets and ensure timely and accurate financial reports are provided to the AIDSFree HQ team and to USAID.
Provide oversight of procurement of equipment and services.
Ensure project funds are used strictly in compliance with AIDSFree, JSI, and USAID procedures, rules, and regulations.
Assist the Country Director with daily program management as part of the senior management team.
Liaise with the AIDSFree US office team and keep them regularly informed of in country progress, challenges, and any proposed changes or variances in budgets or planning.
QUALIFICATIONS
Bachelor’s degree and minimum of 8-10 years’ experience in accounting and/or financial management (PEPFAR funded project experience a plus).
Professional accounting qualification (CPA, CA, ACCA, CIMA) and/or a Master’s Degree in Business Administration a plus
At least 6 years of previous financial management experience with USAID funded projects
Strong understanding of US Government-funded project implementation and assistance and acquisition rules and regulations. Experience managing and monitoring grants on USAID projects highly desirable.
Financial management experience and skills including accounting, budgeting and financial analysis
Knowledge of Quickbooks or similar programs and Microsoft Office
Excellent English communications skills, both verbal and written
Demonstrated competence to assess priorities and manage a variety of activities and staff members in a time-sensitive environment and meet deadlines with attention to detail and quality.
Excellent team-work and team-building skills
Condom Programming Advisor
AIDSFree is seeking a supply chain specialist to serve as a Condom Programming Advisor for the AIDSFree program in Lesotho which focuses on increasing condom promotion and provision, and supporting and protecting adolescent girls and young women through strengthening school-based HIV and violence prevention education. The Condom Programming Advisor will work with the ministry of health (MOH) and condom donors to strengthen condom programming and ensure commodity security in Lesotho at all levels.
The Condom Programming Advisor will be seconded to the Supply Chain Management Unit of the Ministry of Health.
RESPONSIBILITIES
The Advisor will work with the MOH to strengthen condom programming, improve the public sector supply chain for condoms and lubricants, and enhance the coordination between and within the MOH, NGOs engaged in condom and lubricant distribution, and other key stakeholders.
Specific responsibilities include, but are not limited to:
Provide leadership in condom programming in Lesotho and direct support to the Supply Chain Management Unit of the Ministry of Health.
Actively collaborate with the Ministry of Health, the National Drug Store Organization, the District Health Management Teams, donors and partners to strengthen the condom programming environment, the routine sharing of condom logistics information, improving the logistics system for condoms, and monitoring and evaluation.
Improve program communications and cross-department reporting and information sharing at the central and district levels.
Improve forecasting capabilities at the central and district levels, strengthening linkages between the MOH and NGO sectors (i.e., coverage, warehousing and distribution, stock management, effective resource use, and reporting)
Assist the MOH in improving MOH/donor coordination at the central level regarding forecasting, supply and distribution of condoms and lubricants
Provide leadership to the MOH Condom Programming Strategy and its implementation.
QUALIFICATIONS
The Condom Programming Advisor should have the following qualifications:
Masters in Public Health or related field
5 years’ experience working with public health supply chains
Solid understanding of the health system in Lesotho
Experience with HIV/AIDS and/or family planning programs
Strong skills in interpretation and utilization of program monitoring and evaluation data
Knowledge of health commodity procurement systems
Excellent communication, consensus-building, leadership, and analytical skills
Applicants must be eligible to work in Lesotho.
Salary commensurate with experience.
Interested candidates should submit their resumes and cover letters online by 12/19/2017.
APPLY ONLINE
