Post Title And Grade : Logistics Assistant / SC5
Location : Qacha’s Nek (covering Qacha’s Nek and Semonkong)
Duration : Six months
Start date : 01.06.2015
Number of Posts : ONE (1)
Under the general supervision of the Country Director, the Logistics Assistant reports to the Logistics Officer.
Location : Qacha’s Nek (covering Qacha’s Nek and Semonkong)
Duration : Six months
Start date : 01.06.2015
Number of Posts : ONE (1)
Under the general supervision of the Country Director, the Logistics Assistant reports to the Logistics Officer.
Job Requirements/ Responsibilities:
• Thoroughly check information registered onto documents for clarity and correctness in accordance with
established procedures before data entry is performed.
• Post daily receipts and dispatches of WFP food commodities in the corporate system; monitor correct units
and quantity as per loading orders.
• Send & receive data transmissions on regular basis as per Standard Operating Procedures.
• Supervise the offloading and stacking of food and non-food commodities in the warehouse and ensure
that reconstitutions are timely done and captured in the corporate system.
• Ensure that loading of food commodities is done on a timely manner meeting the required time deadlines
as stipulated on the Landslide Transport Instructions.
• Ensure that food commodities are issued out following FIFO system to avoid deterioration.
• Respond to queries regarding commodity movements.
• Provide day-to-day reports on the progress and movements of WFP food commodities.
• Monitor and report on WFP food stocks in operation’s warehouses and prepare weekly stock reports.
• Assist with the accounting, reporting on food and non food items and ensuring that internal control
systems are functioning and that all relevant are maintained.
• Conduct timely stock reconciliations with Cooperating Partners and government to ensure that reports are
reflecting a true record of stock movements and stock levels in the warehouse.
• Follow up on projection of needs and call forward requirements; monitor and assess quality, quantity and
safety of the goods; follow the movement of food and non food items for projects and operations in the
country.
• Initiate regular visits to stores to ensure conformity with regulations for storage of food and non food
items.
• Deliver WFP standard documents to government, NGOs and others involved in the transport of WFP
operations to ensure proper documentation all the times.
• Collect regional and statistical information related to needs in various locations;
• Assist in contingency planning and logistics preparedness reviews;
• Perform other related duties as required.
Qualifications: High School education with additional training and/or courses in Logistics or other related
field such as shipping or other transport. Must be computer literate.
Experience: At least four years of progressively responsible support experience including at least two years
in the field of finance, accounting, transport, insurance, statistics operations, administrative services or other
related field. At least one year at GS-4 equivalent.
Knowledge/Special Skills: Training and/or experience utilizing computers including Word processing,
spreadsheets and other software packages. Very good knowledge of Sesotho and English. Knowledge of WFP
financial regulations, rules and WFP policies and procedures in the area of work is an added advantage.
Applications should be send to WFP Country Director, P.O. Box 301, Maseru 100, or hand delivered to WFP
Office, 11 United Nations Road, Opposite Maseru Club. Deadline is 13/05/2015
• Thoroughly check information registered onto documents for clarity and correctness in accordance with
established procedures before data entry is performed.
• Post daily receipts and dispatches of WFP food commodities in the corporate system; monitor correct units
and quantity as per loading orders.
• Send & receive data transmissions on regular basis as per Standard Operating Procedures.
• Supervise the offloading and stacking of food and non-food commodities in the warehouse and ensure
that reconstitutions are timely done and captured in the corporate system.
• Ensure that loading of food commodities is done on a timely manner meeting the required time deadlines
as stipulated on the Landslide Transport Instructions.
• Ensure that food commodities are issued out following FIFO system to avoid deterioration.
• Respond to queries regarding commodity movements.
• Provide day-to-day reports on the progress and movements of WFP food commodities.
• Monitor and report on WFP food stocks in operation’s warehouses and prepare weekly stock reports.
• Assist with the accounting, reporting on food and non food items and ensuring that internal control
systems are functioning and that all relevant are maintained.
• Conduct timely stock reconciliations with Cooperating Partners and government to ensure that reports are
reflecting a true record of stock movements and stock levels in the warehouse.
• Follow up on projection of needs and call forward requirements; monitor and assess quality, quantity and
safety of the goods; follow the movement of food and non food items for projects and operations in the
country.
• Initiate regular visits to stores to ensure conformity with regulations for storage of food and non food
items.
• Deliver WFP standard documents to government, NGOs and others involved in the transport of WFP
operations to ensure proper documentation all the times.
• Collect regional and statistical information related to needs in various locations;
• Assist in contingency planning and logistics preparedness reviews;
• Perform other related duties as required.
Qualifications: High School education with additional training and/or courses in Logistics or other related
field such as shipping or other transport. Must be computer literate.
Experience: At least four years of progressively responsible support experience including at least two years
in the field of finance, accounting, transport, insurance, statistics operations, administrative services or other
related field. At least one year at GS-4 equivalent.
Knowledge/Special Skills: Training and/or experience utilizing computers including Word processing,
spreadsheets and other software packages. Very good knowledge of Sesotho and English. Knowledge of WFP
financial regulations, rules and WFP policies and procedures in the area of work is an added advantage.
Applications should be send to WFP Country Director, P.O. Box 301, Maseru 100, or hand delivered to WFP
Office, 11 United Nations Road, Opposite Maseru Club. Deadline is 13/05/2015
