Procurement Officer Job at Ministry of Trade & Industry

DEPARTMENT : ADMINISTRATION
DIVISION : PROCUREMENT UNIT
JOB TITLE : PROCUREMENT OFFICER
GRADE : G
RESPONSIBLE TO : SENIOR PROCUREMENT OFFICER

MAIN PURPOSE OF THE JOB
I. MAINTENANCE OF RECORDS OF ALL ASSERTS WITH RESPECT TO THEIR VALUE
Designs inventory classification systems for identifying easy handling and security of
asserts.
Maintains Asserts Register including property under lease.
Liaises with relevant stakeholders in compiling Asserts Register.
• Provides information regarding the status of inventory in ‘order to ease allocation of
funds.
• Up-dates stock file ledgers, and inventory records for proper record keeping.
• Forecasts the annual future requirement using quantitative approach.
• Recommends disposal of obsolete and unserviceable items to allow acquisition of
new ones.

MAINTENANCE OF INFORMATION ON SUPPLIERS STATUS
• Collects and compiles information of supplier approved list.
• Collects and compiles information of blacklisted suppliers.
• Disseminates information on supplier status to procurement entities.
• Updates information on supplier status periodically.
IMPLEMENTATION OF PROCUREMENT POLICIES AND PROCEDURES
• Arranges and prepares pre-proposal conferences.
• Distributes contract documents to potential suppliers.
• Prepares purchasing files, reports and price lists.
• Implements decisions with regard to the inspections of unserviceable stores.

ASSESSMENT OF CONTRACT PERFORMANCE AGAINST SERVICE
LEVEL
• Holds meetings with relevant stakeholders to enhance contractual relationships.
e Evaluates contract progress against set service level agreements.
• Prepares periodic reports.

JOB SPECIFICATION
Bachelor degree in Economics / Business Administration / Public Administration / Graduate
Diploma in Purchasing and Supply,
And
Work experience
A minimum of two (2) years work experience in Procurement, Business Management,
Public Administration. Finance, Law or Economics in Managerial position.

Other Relevant knowledge
• Knowledge of Public Service Rules and Regulations.
• Knowledge of the Financial Procurement Regulations.

Applications on G.P.104 for serving officers and G.P. 103 for job seekers together with
certified copies of certificates, transcripts and references should be addressed to:

The Principal Secretary
Ministry of Trade & Industry
P.O. Box 747
Maseru 100
NOT LATER THAN 10th November, 2017

Economic Planner Job at Ministry of Trade & Industry

DEPARTMENT: ADMINISTRATION
JOB TITLE: ECONOMIC PLANNER
GRADE: G
LOCATION: MASERU
RESPONSIBLE TO: SENIOR ECONOMIC PLANNER

MAIN DUTIES
• Participates in the preparation of short, medium and long term strategic plans of the Ministry.
• Advises and assists in the formulation of project proposals of the Mini Qtry.
• Prepares capital estimates for the projects within the Ministry as well as those that
relate to parastatals, that is LNDC and BEDCO.
• Carries out monitoring of projects as they relate to the ministry and its parastatal
organisations.
6 Prepares regular reports on physical and financial progress on the Ministry’s projects and programmes.
• Participates in the Ministry’s committees such as Technical Committee on
Industrialisation, inter-Ministerial Task Team on the attraction and maintenance of Foreign Direct Investment.
• Participates in the Ministry/Donors cooperation meeting.

JOB SPECIFICATION
Education and Training
Masters in Economics/ Statistics
OR
Bachelors’ degree in Economics / Statistics;

Work Experience
Two (2) years in the field Economics and Development Planning
Other relevant Knowledge;
• Proven analytical skills;
• Proven experience in data analysis and management;
• Ability to evaluate development proposals
• Knowledge of Public Service Rules, Code of conduct and Regulations;
• Good Communications Skills.
• Knowledge of development planning

RESPONSIBILITIES
For work of others
The task requires responsibility for supervising all development planning operations
including various planning units in government.

Applications on G.P.104 for serving officers and G.P. 103 for job seekers together with
certified copies of certificates, transcripts and references should be addressed to:
The Principal Secretary
Ministry of Trade & Industry
P.O. Box 747
Maseru 100
NOT LATER THAN 10th November, 2017

Administration Officer Job at Ministry of Trade & Industry

DEPARTMENT ADMINISTRATION
JOB TITLE ADMINISTRATION OFFICER
GRADE: G
RESPONSIBLE TO : DEPUTY PRINCIPAL SECRETARY
NO. OF POSTS ONE (1)

MAIN PURPOSE OF THE JOB
To provide guidance and supervision in the implementation of guidelines and procedures that governs finance and administration systems.

MAIN DUTIES
COORDINATES IMPLEMENTATION OF FINANCIAL MANAGEMENT
POLICIES, GUIDELINES, PROCEDURES AND SYSTEMS.
• Compiles the divisional budget.
• Implements the divisional budget .

COORDINATES IMPLEMENTATION OF PROCEDURES AND GUIDELINES
GOVERNING ADMINISTRATION SYSTEMS AND SERVICES TO ENSURE CONSISTENCY AND ACCOUNTABILITY.
• Coordinates implementation of public asset’s maintenance plan.
• Coordinates implementation of the security plan.
• Government property and asset register.
• Produces a report on matters relation to maintenance and loss of public assets.
• Coordinates updating of an assets register and makes recommendations on matters
relating to procurement and disposal of public assets.

CO-ORDINATES IMPLEMENTATION OF TRANSPORT POLICY.
• Provides guidance in the implementation of the policy.

PROVIDES APPROPRIATE LOGISTICAL SUPPORT ON MINISTERIAL EVENTS
ID Compiles a budget for events.
• Develops work plans for events.
• Participates in the preparatory meetings for an event.

MANAGES EXTERNAL AND INTERNAL COMMUNICATION.
• Provides guidance on information dissemination.
• Facilitates proper guidelines for records management systems.
Establish proper guidelines for the circulation of external and internal
correspondence.

COORDINATES THE ACTIVITIES OF THE DIVISION
• Compiles divisional work plans
• Compiles sectional training plans
• Appraises administrative staff

JOB SPECIFICATION
Education and Training
Masters Degree in Public Administration / Business Administration plus two years working
experience
OR
Bachelors Degree in Public Administration / Business Administration

Work Experience
Two (2) years working experience in Public Administration / Business Administration

Applications on G.P.104 for serving officers and G.P. 103 for job seekers together with
certified copies of certificates, transcripts and references should be addressed to:
The Principal Secretary
Ministry of Trade & Industry
P.O. Box 747
Maseru 100
NOT LATER THAN 10th November, 2017

Systems Support Officer Job at Ministry of Trade & Industry

DEPARTMENT ADMINISTRATION
JOB TITLE SYSTEMS SUPPORT OFFICER
GRADE: G
RESPONSIBLE TO : SYSTEMS MANAGER

JOB SUMMARY
The candidate will support and maintain ministerial hardware and software. He / she will be responsible for effective functioning of local area network, hardware and software
configurations of all ICT equipment within the Ministry.

MAIN DUTIES
1. FILE AND INTERNET SERVER ADMINISTRATION
• Create user accounts and profiles
• Active directory administration and maintenance
• Administration of email server

INSTALLATION AND CONFIGURATION OF HARDWARE AND SOFTWARE
• Identify software and hardware requirement within the ministry.
• Draw up specifications for required software and hardware.
• Install newly acquired software and hardware.
• Keep inventory of software and hardware.
• Liaise with manufacturer for repairs that need special attention

IMPLEMENTS NETWORK SECURITY MEASURES
1 Maintains and support firewalls, intrusion detection systems , router, hub and
switches.
• Protect staff emails
• Protect the Ministerial webs te
• Perform antivirus updates at all times
• Perform network backup according to the set standards

LIASES WITH VENDORS ON NETWORK RELATED ISSUES
• Manage software licenses
• Manage implementation of network resources
• Maintain professional relationship with vendors

KNOWLEDGE AND SKILLS
1. Education and Training
Masters in Computer Science or related field
OR
A degree in Computer Science or related field with at least 2 years working experience in ICT

Required knowledge
• SQL Server or Oracle
• Sound knowledge of TCP / IP networking
• Sound knowledge of Win Server
• Soft knowledge of web design
Personal Attributes
• Good communication skills
• Strong problem solving and analytical skills
• Good interpersonal skills
• Ability to work under pressure and extra hours

Applications on G.P.104 for serving officers and G.P. 103 for job seekers together with
certified copies of certificates, transcripts and references should be addressed to:
The Principal Secretary
Ministry of Trade & Industry
P.O. Box 747
Maseru 100
NOT LATER THAN 10th November, 2017