Founded in 1976, Habitat for Humanity International (HFHI) is a Christian housing organization serving families in more than 70 countries around the world who are living in sub-standard housing. Since its founding, it has built or repaired over 1 million homes, providing more than 5 million people with safe, decent, affordable shelter!
JOB TITLE: Regional Grants Manager (6 Months Contract)
JOB LOCATION: Pretoria, South Africa. Candidates must be currently authorized to work in South Africa.
TRAVEL: up to 30% travel, mostly within Africa.
We have an exciting career opportunity for an experienced Regional Grants Manager for our Europe, Middle East and Africa (EMEA) regional offices. This position is for a temporary period of 6 months. Reporting to the Director of Finance for the EMEA region, the Regional Grants Manager is responsible for providing support to the National Directors and National Finance Managers on areas to improve financial performance in the Branches and National organizations in EMEA Area. This includes financial management and technical oversight, coordinating audits, financial planning and budgeting capacity building.
KEY RESPONSIBILITIES
1. Support the RD and Program Team with the Grant Proposal preparations:
- Lead the capacity assessment of NOs and AO to manage future grants as required
- Provide technical support in the preparation and review of grant proposal budgets
- Ensure compliance with the rules and regulations as stipulated in the Request for Assistance (RFA).
2. Grant Agreement Support:
- Review and provide input into grant agreements to ensure compliance in grant tracking and reporting requirements.
- Coordinate with the AO and NO Stakeholders ensuring they all understand
- Their expected roles and responsibilities on the grants management team,
- the terms and conditions of the grant,
- Reporting requirements.,
- Establish financial controls and systems for new grants and grant agreements
- Ensure changes in the grant agreement are communicated to relevant stakeholders.
- Coordinate withrelevant stakeholders the Close-Out activities on both program and financial matters.
3. Program Implementation Support:
- Ensure Appropriate tools are available and used to manage programmatic implementation and compliance such as:
- Developing and monitoring annual project implementation work plans/gantt charts (everything from procurement / award to evaluation)
- Reporting calendar and required report templates
- MOU templates and partner agreements are reviewed by appropriate team members.
4. Grant Financial Management
- Monitor and coordinate Grant Financial Management and compliance including:
- Creating and reviewing of financial compliance checklist
- Conducting initial assessment of financial management systems and provide extra training around fund accounting and reporting set up, compliance briefings, briefings on the importance of maintaining support documentation etc and report findings to relevant Stakeholders.
- Ensure reconciliation of:
- Grant actual expenditure vs. grant budget, grant receipts vs actual expenditure and budget variance analysis.
- Review the Donor Financial and Program (narrative) reports and provide feedback relevant Stakeholders staff prior to submission, ensuring these are timely, accurate and reliable.
- Ensure timely request for no-cost extension or budget realignment.
5. Grant Monitoring
- Conduct Periodic NO visits to check on progress, consistency and level of compliance.
- Arrange, and or conduct training and capacity building to address grant management competency gaps at NO and AO level.
- Proactively identify problem areas or potential problems making recommendations to address issues before they impact the project, develop action plans and follow up with Stakeholders to ensure the problems have been addressed.
- Supportrelevant stakeholders in scheduling of evaluation activities, selection of evaluation team (internal or external). In conjunction with the relevant stakeholders review Terms of Reference (TOR) and budget for external audits and evaluations.
- Coordinate the donor’s post-closing audit (Evaluation and financial audit)
6. Grant Management Capacity Building:
- Provide formal and informal training to relevant stakeholders on how to identify potential risks, impact of the risks and putting into place measures to manage and/or mitigate the risks for a successful grant implementation.
Suitable candidates will need to satisfy the following requirements:
- Bachelor’s degree or equivalent in Finance, Accounting, Business Administration or similar field
- At least Five (5) years’ experience in grants management
- Knowledge of donor requirements (especially USAID, Irish Aid, DFID, CIDA, EU, etc.)
- Ability to understand financial reports and analyze financial variances
- Detail oriented, particularly with regard to donor agreements, contracts and other related legal documents
- Negotiation skills
- Ability to coordinate both financial and programmatic functions of grant management
- Good management skills (planning, organizing and monitoring)
- Ability to manage horizontally and vertically (professional / superiors/subordinates, peers, donors)
- Good communication and inter-personal relation skills
- Strong writing skills (clear, concise and compelling)
- Comfort and efficiency in IT systems including MS Office Suite
- Fluency in English
- International experience managing multi-cultural partners and stakeholders.
PREFFERED:
· Development and designing training modules; and facilitating training workshops
· Experience in a development sector organizations.
· Experience in project management and in financial management
· Working knowledge of accounting principles, systems, and analysis of financial reports
· Fluency in French, or Arabic an advantage
· Understanding HFH’s core business of shelter and human settlement
· Knowledge of legal issues particularly related to grant agreements and/or contracts in general
HOW TO APPLY:
Qualified candidates are invited to submit your CV along with a letter of motivation to emeahr@habitat.org by no later than the 25th of April 2017
