Founded in 2002, by President William J. Clinton and Ira Magaziner, the Clinton Health Access Initiative, Inc. (“CHAI”) is a global health organization committed to strengthening integrated health systems and expanding access to care and treatment in the developing world. CHAI's solution-oriented approach focuses on improving market dynamics for medicines and diagnostics; lowering prices for treatment; accelerating access to lifesaving technologies; and helping governments build the capacity required for high-quality care and treatment programs. Since its inception, CHAI's programs have helped more than 11.8 million people in more than 70 countries have access to CHAI-negotiated prices for HIV/AIDS medicines, saving the global health community billions of dollars. For more information, please visit: www.clintonhealthaccess.org.
As a member of the Finance Team in South Africa, the Accountant shares in the responsibility for preparing all accounting and financial data. This position requires multi-tasking skills and ability to work with minimal supervision.
As a member of the Finance Team, contribute to:
- Ensure South Africa country office complies with all CHAI operating standards and standard operating procedures and with South Africa's legally mandated financial requirements
- Building a strong and effective relationships with Program staff in Pretoria and provincial based staff to enable a good flow of information
- Development of office finance systems
Planning and Budgeting
- Assist the Finance Manager in the management /administration of the country office resources and its field-offices including (a) the formulation of country cash needs and resource allocation, (b) providing effective support and guidance to the Snr Management and Program Managers during budgeting and re-forecasting planning and allocation exercises; (c) monitoring implementation of donor agreements and resource utilization.
- Ensure Program Managers receive adequate support to manage budgets.
Financial Accounting, Reporting, and Control
- Enhance implementation of internal accounting and control procedures.
- Ensure compliance with CHAI's global policies and procedures.
- Review and analyse financial statements and supporting information related to country office and project expenditure.
- Monitor accurate and timely submission of financial reports to HQ, donors and government regulatory agencies
- Plan for annual closure of the accounts
- Uploading of transactions in the cash report (QuickBooks and Agresso)
- Handle accounts & finance including
- Posting of journal vouchers,
- Cash/bank reconciliations
- Petty cash and reconciliations
- Advances and reconciliations
- Check all payment vouchers and ensure that they have been properly entered into the books and are consistent with the financial rules and guidelines.
- Analysis of accounting transactions
- Application of GAAPs and any prevalent CHAI standards in reporting financial data
- Make sure that archives are in use including systematic electronic filing of financial data.
- Enhance implementation of a safe, robust and easily retrievable financial documentation and filing system for both hard and soft copies
Cash and Bank Management
- Support the Finance Manager in monitoring the bank balance on the standard bank business on-line to maintain proper cash balances
- Notify Finance Manager of any potential overruns so that a wire transfer request is prepared from the USD Account to the local account
- Preparation of the monthly Cash Needs Request for submission to HQ
- Initiate follow ups with the bank on any anomalies in CHAI bank accounts and account for any remedial action
Payments
- Ensure that payments are on time
- Ensure timely receipting of routine bills
- Ensure that trackers for contracted bills/invoices are updated
Petty Cash
- Verification of Petty cash journals for uploading in petty cash register in such areas as
- Account codes
- Program Ids
- Narrations
- Approvals
- Supervise timely replenishment of petty cash
- Uploading of petty cash register in cash report
- Preparation of cash count and petty cash reconciliation in the cash report
Surtax (VAT) Refund Management
- Preparation of Monthly returns to SARS of VAT refund
- Ensuring that all applicable invoices have been captured
- Ensure timely submission of quarterly returns
- Follow up with SARS on refunds
Fixed Asset
- Ensuring that Fixed Asset Forms for HQ records are timely submitted
- Conduct quarterly review of the Fixed asset register
Advance Management
- Preparation of Journals for posting reconciliations
- Management of cash balances including
- receipting of cash balances
- timely banking of cash balances
- Management of advance register in the cash report
- Assisting the Finance Manager in ensuring that all outstanding advances are reconciled monthly
Audit
- Assist in preparation of working papers and provision of source documentation as per Auditors request
General Office Duties
- Ability to answer inquiries regarding work being performed
- Undertake such other duties and tasks as may lie within the scope of this post to ensure the effective delivery and development of the service
Other responsibilities as needed
- A minimum of a Bachelor's degree, preferably in Economics or Finance
- A minimum of four years' professional experience in a private or public sector or non-governmental organization setting in financial administration
- Understanding of the South Africa NGO environment
- Ability to work independently and effectively in high-pressure, fast-paced environment and handle multiple tasks simultaneously
- Strong interpersonal and written and verbal communication skills, and an ability to build professional relationships with key stakeholders
- Ability to learn on the job quickly and absorb/synthesize a broad range of information
- Ability to react quickly to ad-hoc requests while managing an existing workload
- High level of proficiency in Microsoft Office, particularly Excel, PowerPoint and Word
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