Post Title And Grade: Logistics Assistant
Location: Leribe (responsible for Leribe & Butha Buthe districts)
Grade Level: SC3 (equivalent to GS-3) Duration: Six Months (Extendable)
Start date : 15.02.2015
Number of Posts: ONE (1)
Location: Leribe (responsible for Leribe & Butha Buthe districts)
Grade Level: SC3 (equivalent to GS-3) Duration: Six Months (Extendable)
Start date : 15.02.2015
Number of Posts: ONE (1)
Under the general supervision of the Country Director, the Logistics Assistant reports to the Logistics Officer. Job Requirements/ Responsibilities:
• Thoroughly check information registered onto documents for clarity and correctness in accordance with established procedures before data entry is performed.
• Post daily receipts and dispatches of WFP food commodities in the corporate system; monitor correct units and quantity as per loading orders.
• Send & receive data transmissions on regular basis as per Standard Operating Procedures.
• Supervise the offloading and stacking of food and non-food commodities in the warehouse and ensure that reconstitutions are timely done and captured in the corporate system.
• Ensure that loading of food commodities is done on a timely manner meeting the required time deadlines as stipulated on the Landslide Transport Instructions.
• Ensure that food commodities are issued out following FIFO system to avoid deterioration.
• Respond to queries regarding commodity movements.
• Provide day-to-day reports on the progress and movements of WFP food commodities.
• Monitor and report on WFP food stocks in operation’s warehouses and prepare weekly stock reports.
• Assist with the accounting, reporting on food and non food items and ensuring that internal control systems are functioning and that all relevant are maintained.
• Conduct timely stock reconciliations with Cooperating Partners and government to ensure that reports are reflecting a true record of stock movements and stock levels in the warehouse.
• Follow up on projection of needs and call forward requirements; monitor and assess quality, quantity and safety of the goods; follow the movement of food and non food items for projects and operations in the country.
• Initiate regular visits to stores to ensure conformity with regulations for storage of food and non food items.
• Deliver WFP standard documents to government, NGOs and others involved in the transport of WFP operations to ensure proper documentation all the times.
• Collect regional and statistical information related to needs in various locations;
• Assist in contingency planning and logistics preparedness reviews;
• Assist CO Logistics - Operations section on an ad hoc basis
• Perform other related duties as required.
• Thoroughly check information registered onto documents for clarity and correctness in accordance with established procedures before data entry is performed.
• Post daily receipts and dispatches of WFP food commodities in the corporate system; monitor correct units and quantity as per loading orders.
• Send & receive data transmissions on regular basis as per Standard Operating Procedures.
• Supervise the offloading and stacking of food and non-food commodities in the warehouse and ensure that reconstitutions are timely done and captured in the corporate system.
• Ensure that loading of food commodities is done on a timely manner meeting the required time deadlines as stipulated on the Landslide Transport Instructions.
• Ensure that food commodities are issued out following FIFO system to avoid deterioration.
• Respond to queries regarding commodity movements.
• Provide day-to-day reports on the progress and movements of WFP food commodities.
• Monitor and report on WFP food stocks in operation’s warehouses and prepare weekly stock reports.
• Assist with the accounting, reporting on food and non food items and ensuring that internal control systems are functioning and that all relevant are maintained.
• Conduct timely stock reconciliations with Cooperating Partners and government to ensure that reports are reflecting a true record of stock movements and stock levels in the warehouse.
• Follow up on projection of needs and call forward requirements; monitor and assess quality, quantity and safety of the goods; follow the movement of food and non food items for projects and operations in the country.
• Initiate regular visits to stores to ensure conformity with regulations for storage of food and non food items.
• Deliver WFP standard documents to government, NGOs and others involved in the transport of WFP operations to ensure proper documentation all the times.
• Collect regional and statistical information related to needs in various locations;
• Assist in contingency planning and logistics preparedness reviews;
• Assist CO Logistics - Operations section on an ad hoc basis
• Perform other related duties as required.
Qualifications: High School education with additional training and/or courses in Logistics or other related field such as shipping or other transport. Must be computer literate.
Experience: At least four years of progressively responsible support experience including at least two years in the field of finance, accounting, transport, insurance, statistics operations, administrative services or other related field. At least one year at GS-4 equivalent.
Knowledge/Special Skills: Training and/or experience utilizing computers including Word processing, spreadsheets and other software packages. Very good knowledge of Sesotho and English. Knowledge of WFP financial regulations, rules and WFP policies and procedures in the area of work is an added advantage.
Results expected and Critical Success Factors: With initiative and judgement produces organized, accurate and well documented records with well analysed data, and identifies and addresses unforeseen situations seeking advice and guidance from supervisor as necessary. Identify and resolve operational problems with substantial independence. Ability to review a variety of data, identify and adjust data discrepancies. Ability to work in a team environment and coordinate achievements to achieve common goals. Ability to deal patiently and tactfully with people of different nationalities and cultural backgrounds.
Please apply to: The Country Director, World Food Programme, P.O. Box 301, Maseru 100, Lesotho. Applications could also be hand delivered and submitted to the WFP office at House 11 United Nations Road, opposite Maseru Club Gate.
The deadline for all applications is Wednesday 21st January, 2015 at or before 17:00hrs.
Experience: At least four years of progressively responsible support experience including at least two years in the field of finance, accounting, transport, insurance, statistics operations, administrative services or other related field. At least one year at GS-4 equivalent.
Knowledge/Special Skills: Training and/or experience utilizing computers including Word processing, spreadsheets and other software packages. Very good knowledge of Sesotho and English. Knowledge of WFP financial regulations, rules and WFP policies and procedures in the area of work is an added advantage.
Results expected and Critical Success Factors: With initiative and judgement produces organized, accurate and well documented records with well analysed data, and identifies and addresses unforeseen situations seeking advice and guidance from supervisor as necessary. Identify and resolve operational problems with substantial independence. Ability to review a variety of data, identify and adjust data discrepancies. Ability to work in a team environment and coordinate achievements to achieve common goals. Ability to deal patiently and tactfully with people of different nationalities and cultural backgrounds.
Please apply to: The Country Director, World Food Programme, P.O. Box 301, Maseru 100, Lesotho. Applications could also be hand delivered and submitted to the WFP office at House 11 United Nations Road, opposite Maseru Club Gate.
The deadline for all applications is Wednesday 21st January, 2015 at or before 17:00hrs.
