Purpose
The Finance & Administrative Assistant reporting to the Country Finance Officer provides clerical and support
function to the finance, admin and logistics department and is an instrumental team member to support efficient operations.There is also need for process payments of many suppliers that support our site level staff with support group meals.Hence the need for very close supervision and spot checks for both site staff and suppliers.
Finance & Administrative Assistant is responsible to prepare payment vouchers/ checks/ collect documents from the bank,file documents, performs the procurement process (initiates purchase requisitions, collects quotes and delivery notes),Update the inventory list and fixed asset register to support the needs of the country office and head office.
Finance
Prepares payment vouchers, checks as directed by CFO
Ensures all signatures and document trail is filed.
Collect quotations and prepare bid analysis for authorization vendors
Prepares a check register and issues check on a timely basis.
Maintain Petty cash at imprest amount
Register incoming documents (Requisition, invoices etc)
Follow up on vendors payments
file documents accordingly
File returns with LRA
Work closely with the Country Finance Officer to facilitate the office procurement and administrative process
Administration
General clerical duties including fax and mailing.
Records, date stamps and distributes all incoming mail.
Supports filing of all documentation and data entry as and when required.
Retrieve documents for audit and when they are needed
Retrieve documents as and when needed
Procurement
Liaise with supervisor on replenishment of consumables, and manage cash floats for office refreshments and consumables.
Purchasing of office stationery
Records orders for merchandise or service
Receives goods and prepares goods received notes
Supplies and Inventory Management
With support from the Country Finance officer ,ensure maintenance of office equipment
Maintains inventory list
Control and issue office stationery and office supplies
Reception
Answer phones in a courteous manners, directs calls and respond to inquiries
Receive visitors, request refreshments during meetings and make sure that the meeting rooms are well set In time
Office Premises Management
Organize office key and security pins
Carries out any other relevant duties as assigned by management
Job Requirements
Qualifications & Experiance
Diploma in Business studies or equivalent
Certificate of Accounting Technician will be an added advantage
2-3 years’ experience in a similar role.
Competencies
Friendly and courteous.
Good time management skills.
Honest and trustworthy.
Fluency in English and Sesotho.
Closing date: 16 December 2016
Visit the official website and apply.
The Finance & Administrative Assistant reporting to the Country Finance Officer provides clerical and support
function to the finance, admin and logistics department and is an instrumental team member to support efficient operations.There is also need for process payments of many suppliers that support our site level staff with support group meals.Hence the need for very close supervision and spot checks for both site staff and suppliers.
Finance & Administrative Assistant is responsible to prepare payment vouchers/ checks/ collect documents from the bank,file documents, performs the procurement process (initiates purchase requisitions, collects quotes and delivery notes),Update the inventory list and fixed asset register to support the needs of the country office and head office.
Finance
Prepares payment vouchers, checks as directed by CFO
Ensures all signatures and document trail is filed.
Collect quotations and prepare bid analysis for authorization vendors
Prepares a check register and issues check on a timely basis.
Maintain Petty cash at imprest amount
Register incoming documents (Requisition, invoices etc)
Follow up on vendors payments
file documents accordingly
File returns with LRA
Work closely with the Country Finance Officer to facilitate the office procurement and administrative process
Administration
General clerical duties including fax and mailing.
Records, date stamps and distributes all incoming mail.
Supports filing of all documentation and data entry as and when required.
Retrieve documents for audit and when they are needed
Retrieve documents as and when needed
Procurement
Liaise with supervisor on replenishment of consumables, and manage cash floats for office refreshments and consumables.
Purchasing of office stationery
Records orders for merchandise or service
Receives goods and prepares goods received notes
Supplies and Inventory Management
With support from the Country Finance officer ,ensure maintenance of office equipment
Maintains inventory list
Control and issue office stationery and office supplies
Reception
Answer phones in a courteous manners, directs calls and respond to inquiries
Receive visitors, request refreshments during meetings and make sure that the meeting rooms are well set In time
Office Premises Management
Organize office key and security pins
Carries out any other relevant duties as assigned by management
Job Requirements
Qualifications & Experiance
Diploma in Business studies or equivalent
Certificate of Accounting Technician will be an added advantage
2-3 years’ experience in a similar role.
Competencies
Friendly and courteous.
Good time management skills.
Honest and trustworthy.
Fluency in English and Sesotho.
Closing date: 16 December 2016
Visit the official website and apply.
