ACTIONAID INTERNATIONAL
DIRECTORATE: Fundraising and Communications
Position: Team Administrator Finance
Location: Johannesburg
Duration: 6 Months Fixed Term Contract
AAI Salary: Local Market Related
Local terms and conditions of employment will apply
This role of Team Administrator in the Finance Team at ActionAid International is just the opportunity you are looking for. We support people living in poverty to claim their rights, by directly challenging the systems and structures that keep people poor and by supporting Action Aid programmes with resources and capacity. We want you to work to provide executive assistant support to our Finance and IT Direcor and other team members..
As a Team Administrator you will manage logistics for our Finance and IT Director from overseeing the diary and scheduling meetings to handling correspondence and coordinating travel arrangements. You will act as a first point of contact for the office, prioritise requests and oversee information flow to maximise effectiveness. We will look to you to prepare meetings, take minutes and circulate notes and actions to stakeholders. You will also help Finance Team members with a range of general admin duties from preparing regular reporting and updating systems to processing invoices and assisting with desk based research. We will look to you to help ensure the office and team runs smoothly.
You’ll be the kind of person who keeps calm under pressure and has extensive experience of providing office & senior level executive support. Naturally good with people, you will have a good standard of English, well developed communication, admin and IT skills coupled with an eye for detail. You will have a good understanding of telecommunications and be comfortable using tele/video conferencing tools. Excellent at multitasking and will also be a strong team player who is able take the initiative and prioritise work- loads when needed. Experience gained in the NGO sector would be an advantage
To be part of the team making a difference please visit our website www.actionaid.org.
Are you the right person for the job? Please read this carefully before you apply
Please address the person specification in your application point by point and in detail as it enables us to identify the skills, knowledge and experience you have to be able to do the job effectively.
Please check your application and make sure you meet all the essential criteria listed in the person specification, in addition your application will be stronger if you meet at least some of the desirable criteria. If you do not meet at least all the essential criteria, please don’t apply as we only invite candidates for an interview if they meet the essential criteria listed on the job description. Thank you for your understanding.
Recruitment consultancies/agencies should not approach ActionAid with regards to open vacancies. We regret that agency candidates will not be considered.
To be considered for this role, you must be able to provide proof of eligibility to work in South Africa.
ActionAid International welcomes applications from all sections of the community and promotes diversity.
Application Procedures
Please send your CV and motivation/cover letter by no later than 9 a.m. on 20th December 2016. Interviews are likely to be held on 11th January 2017. You are requested to highlight in the motivation/cover letter how specifically you meet the criteria for this role. Please also clearly indicate which position you are applying for including the REF Number: TAF017
Internal applications send to: applications.jhb@actionaid.org
External applications send to: frcomms.jhb@actionaid.org
Due to high volumes of applications received, we can only correspond with short listed applicants. Should you not have received feedback on your application within two weeks of the closing date, please consider your application unsuccessful. We reserve the right to withdraw any of our vacancies at any time.
