Monitoring Assistant Wanted at World Food Programme Lesotho

ORGANIZATIONAL CONTEXT

This job is found primarily in WFP Field based Offices, and the job holder typically reports to the Head of Field Office.
At this level, the  job holder is expected to take responsibility for completion of a range of processes and activities related to monitoring that require some interpretation of standard guidelines/practices. The Job holder is able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

JOB PURPOSE

To coordinate and perform monitoring activities within a specific coverage area and provide reports to support the effective delivery of assistance packages.

KEY ACCOUNTABILITIES (not all-inclusive)

Monitor the implementation of Emergency Operation supported by programs within your geographical area(s) of assignment by field visits to cash distribution centres; in collaboration with relevant partners and counterparts;
Monitor the implementation of all WFP supported programs – Emergency Operation (EMOP) within your geographical area(s) of assignment;
Prepare monthly individual work-plans, based on the field office under your coverage in consultation with 1st level supervisor;
Prepare monthly cash and food distribution plans/ food requisition/delivery in collaboration with cooperating partner and food and non-food deliveries if any;
Submit the Monthly Distribution Plans for the EMOP to Country Officeby the 25th of every month;
Based on the provided reporting format, submit Monthly Output Report and respective narrative of the EMOP implementation and activities in your areas of operation by the 5th of the month;
Notify the Programme Officer (Operations/Field Coordination) of all issues arising from the field operation, mal-practices or shortcomings observed/discovered within programs/projects;
Assist in food security and household livelihood data collection and the preparation of weekly, monthly and other required reports and situational reports;
Participate and contribute to the preparation of consolidated monthly monitoring calendar with your supervisorat the Field Office level;
Prepare and submit to the 1st level supervisor bi-weekly and monthly monitoring reports detailing observations, shortcoming, actions points and recommendations for analysis and action from the areas and beneficiaries served (using shared Monitoring Checklists);
Assist in the Cash/Food/ For Work/ Assets activities plan of the community/households with the cooperating partner, stakeholders and technical line ministries at the district level;
Capture good stories, photos and profiles of the activities carried out at the field level;
Conduct monthly food security data collection and submission of data to Vulnerability Analyasis & Mapping (VAM) unit at Maseru;
Perform other related duties as required.
OTHER SPECIFIC JOB REQUIREMENTS

This section is optional to describe additional responsibilities & knowledge required for the specific job

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
 Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
 Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
 Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People

Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
 Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
 Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
 Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance

Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
 Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
 Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
 Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership

Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
 Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
 Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
 Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
STANDARD MINIMUM QUALIFICATIONS

  High School education, supplemented by experience or additional education in: Education, Social Sciences, Nutrition, Agriculture or related field. University degree is desirable.
Experience, Knowledge and Special Skills:  At least four years of progressively responsible support in supporting implementation of humanitarian Services, Community based activities, Food Distribution and Emergency activities or other related field.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Training and/or experience utilizing computers including Word processing, spreadsheets and other software packages.
Training and Good knowledge of food security issues in Lesotho.
Very good knowledge of the local language and English.

Closing date: 04 January 2017

Visit the official website to apply.