Computer Business Solutions (CBS), the leading
Information Technology Company in Lesotho, invites
applications from suitably qualified candidates for the
position of PROCUREMENT OFFICER reporting to CHIEF
ACCOUNTING OFFICER.
Information Technology Company in Lesotho, invites
applications from suitably qualified candidates for the
position of PROCUREMENT OFFICER reporting to CHIEF
ACCOUNTING OFFICER.
POSITION SUMMARY
• To provide prompt and efficient management of CBS
inventory and assets.
• To procure goods and services on behalf of CBS,
ensuring that CBS funds are spent in the most cost
effective and appropriate manner.
• To ensure authentic, accurate, and timely capture of
data in the CBS electronic accounting system (ACCPAC).
KEY RESPONSIBILITIES
• Management of inventory and movable assets
• Management of all aspects of procurement
• Stock profitability monitoring and reporting
DUTIES
a) Record all stock purchased and sold as well as stock
issued for client computer repairs by the workshop
staff ,
b) Follow up and ascertain timely delivery of client orders
from suppliers,
c) Administer equipment repairs sent to foreign suppliers,
d) Prepare orders for all authorized requisitions,
e) Oversee deliveries of new inventory both from supplier
and to clients,
f ) Compile and issue delivery notes for all equipment
delivered to clients,
g) Maintain good and respectful interactions with all
suppliers and negotiate better procurement deals,
h) Maintain a viable supplier base for the company,
i) Check profitability of the purchase requisitions before
passing them for approval,
j) Establish a coding system to ensure monitoring of
actual inventory movement,
k) Facilitate stock counting on a monthly basis and
perform reconciliation thereof,
l) Maintain store-room cleanliness and order at all times,
m) Label CBS assets with internal serial numbers within
two days of purchase,
n) Update the Daily Expenditure record with all expenses
committed per day,
o) Capture the stock costs into the Customer Invoice
Action on a weekly basis,
p) Provide relevant financial information the Chief
Accounting Officer (CAO) to facilitate preparation of :
a. Trial Balance,
b. Other special accounts reports
q) Prepare the following reports for month end closure:
a. Inventory Movement,
b. Inventory Reconciliation
c. Stock Profit & Loss Statement
d. Asset Additions
e. Outstanding (Undelivered) Purchase Orders
f. Outstanding Shipments
g. Cost Variance Analysis
h. Suppliers’ Returns and Credit Notes thereof
r) Escalate unresolved supplier problems to your
supervisor (CAO) quickly, with clear and explicit
messages about the problems.
s) Perform any other duties that may be assigned form
time to time.
COMPETENCIES
1. Knowledge of computerized accounting systems (prior
experience with ACCPAC will be an added advantage)
2. Familiarity with up-to-date accounting procedures and
principles
3. Excellent verbal and written communication skills
4. Self-driven and organized, with the ability to multi task
5. Error free transactions, calculations, and records
6. Exceptional negotiation and interpersonal skills
7. Ability to work under pressure and meet tight
deadlines
QUALIFICATION AND EXPERIENCE
• Certified Technician Accountant with five years’
experience OR
• B. Com Accounting with three years’ experience.
Candidates should forward two letters of referees,
certified copies of certificates and transcripts as well
as a detailed CV to:
The Human Resources Business Partner
Computer Business Solutions
Fourth Floor, Post Office Building
P.O. Box 10659
Maseru 100
The deadline for submission of applications is
Wednesday, 17th February, 2016.
NOTE: Only shortlisted candidates will be
contacted.
• To provide prompt and efficient management of CBS
inventory and assets.
• To procure goods and services on behalf of CBS,
ensuring that CBS funds are spent in the most cost
effective and appropriate manner.
• To ensure authentic, accurate, and timely capture of
data in the CBS electronic accounting system (ACCPAC).
KEY RESPONSIBILITIES
• Management of inventory and movable assets
• Management of all aspects of procurement
• Stock profitability monitoring and reporting
DUTIES
a) Record all stock purchased and sold as well as stock
issued for client computer repairs by the workshop
staff ,
b) Follow up and ascertain timely delivery of client orders
from suppliers,
c) Administer equipment repairs sent to foreign suppliers,
d) Prepare orders for all authorized requisitions,
e) Oversee deliveries of new inventory both from supplier
and to clients,
f ) Compile and issue delivery notes for all equipment
delivered to clients,
g) Maintain good and respectful interactions with all
suppliers and negotiate better procurement deals,
h) Maintain a viable supplier base for the company,
i) Check profitability of the purchase requisitions before
passing them for approval,
j) Establish a coding system to ensure monitoring of
actual inventory movement,
k) Facilitate stock counting on a monthly basis and
perform reconciliation thereof,
l) Maintain store-room cleanliness and order at all times,
m) Label CBS assets with internal serial numbers within
two days of purchase,
n) Update the Daily Expenditure record with all expenses
committed per day,
o) Capture the stock costs into the Customer Invoice
Action on a weekly basis,
p) Provide relevant financial information the Chief
Accounting Officer (CAO) to facilitate preparation of :
a. Trial Balance,
b. Other special accounts reports
q) Prepare the following reports for month end closure:
a. Inventory Movement,
b. Inventory Reconciliation
c. Stock Profit & Loss Statement
d. Asset Additions
e. Outstanding (Undelivered) Purchase Orders
f. Outstanding Shipments
g. Cost Variance Analysis
h. Suppliers’ Returns and Credit Notes thereof
r) Escalate unresolved supplier problems to your
supervisor (CAO) quickly, with clear and explicit
messages about the problems.
s) Perform any other duties that may be assigned form
time to time.
COMPETENCIES
1. Knowledge of computerized accounting systems (prior
experience with ACCPAC will be an added advantage)
2. Familiarity with up-to-date accounting procedures and
principles
3. Excellent verbal and written communication skills
4. Self-driven and organized, with the ability to multi task
5. Error free transactions, calculations, and records
6. Exceptional negotiation and interpersonal skills
7. Ability to work under pressure and meet tight
deadlines
QUALIFICATION AND EXPERIENCE
• Certified Technician Accountant with five years’
experience OR
• B. Com Accounting with three years’ experience.
Candidates should forward two letters of referees,
certified copies of certificates and transcripts as well
as a detailed CV to:
The Human Resources Business Partner
Computer Business Solutions
Fourth Floor, Post Office Building
P.O. Box 10659
Maseru 100
The deadline for submission of applications is
Wednesday, 17th February, 2016.
NOTE: Only shortlisted candidates will be
contacted.
