Supply Chain Manager at the Ministry of Finance

INTRODUCTION

The Global Fund Coordinating Unit (GFCU) strives to ensure a sustainable and cost-efficient health product management by closely working with the sub-recipients for these health products and at the same time adhering to the Global Fund policies and guidelines throughout the entire Supply Chain system. In addition the PR forges comprehensive PSM monitoring throughout the supply chain, where major functions reside within the Supply Chain section within this unit. In order to ensure efficient and cost effective procurement and supply chain management of pharmaceuticals and health products and Supply Chain strengthening activities under GF grants at PR , SR  and  SSR levels for smooth  grant implementation across relevant structures and programs, the PR invites applications for the position of a Supply Chain Manager.

SUMMARY

The Supply Chain Manager overseas and manages the procurement and supply management system of pharmaceuticals and Health Products within the Global Fund supported programs including management information system of such. The officer is responsible for integrating procurement activities for health products and health equipment for all the SR, SSR and PR and ensuring consistency and continuity throughout the entire procurement process and confirming to the procurement standards, rules and regulations in accordance to the Government regulations and GFATM’s PSM policies.

Duties and Responsibilities

Technical assistance

Assist SRs to adhere to procurement policies, guidelines and procedures provided by the Global Fund, GOL and GFCU OPPM in relation to PSM
Assist the LCCM in developing the PSM plans the health products and health equipment including health related assets such as mobile clinics during concept note development
Periodically review and update the procurement guidelines manual for health products and health equipment including health related assets
Participate and assist the Ministry of health with forecast and quantifications of HIV and TB products and commodities to avail commodities to support the MOH with the national strategies and international standards such as UNAIDS 909090 concept and test and treat strategy
Facilitate the management and updating of the Procurement and Supply Management plan for GF grants regularly in close consultation with the MOH programs and other SRs, Procurement division and NDSO; in addition to reconcile the PSM Plan with the GF approved work-plans (budget)
Assist the SRs in preparing annual health procurement budgets and supply plans including expenditures
Participate and provide technical support to MOHSW   in conducting quantification and forecasting exercises and procurement of pharmaceutical products including supporting necessary follow up on procurement.
Assist the MOH and NDSO to develop, revise and implement Supply Chain strategic plan including the distribution strategy (Including warehousing), last mile strategy and quality assurance strategy

Procurement of Health products and Health equipment and Health related assets

Participate in the procurement process by GFCU and NDSO and other entities approved by the Global Fund in respect to procurement of health commodities and equipment including health related assets
Develop annual procurement matrices for all grants and coordinate all procurement and supply chain issues related to Pharmaceuticals, health products and equipment
Participate in the Procurement and Supply Chain management Technical working group that is mandated to monitor the health commodities and pharmaceuticals, included in the PSM plan
Support MOH in the preparing the specifications and assist the procurement division in preparing procurement documents related to Health commodities and equipment indicating quantities as well as delivery schedules as indicated by stock status analysis reports
Facilitate initiation of procurement process of health products stock status analysis to ascertain quantities to be procured and align it with the supply plans to ensure that procurement is done timely
Monitor the SRs procurement plans and identify bottlenecks on the procurement cycle and propose and assist in implementing remedial actions

Post Procurement Activities

Conduct on site verification to ascertain receipt, inventory, storage and distribution of health products and health equipment and other assets such mobile clinics
Implement asset management i.e. Proper maintenance (recording and updating) of the asset and inventory register. Ensure that all equipment is functional and facilitate service and maintenance of health equipment
Monitor stock levels of pharmaceuticals and other health products at NDSO and at facility level and identify stock out risks in time
Assist the MOHSW to identify key information to be included in the MOHSW logistics management information system (LMIS) to be used in supply chain management processes such as quantification and forecasting, inventory management etc.
Support the MOHSW to strengthen the LMIS in order to obtain good quality data for planning and decision making.
Participate in the Supply Chain Management (SCM) technical working group and Procurement Committee and in coordinating the supply plan of all pharmaceuticals and health products procured under Global Fund in relation to the MOHSW supply plan to ensure availability of health commodities at all times.
Support the MOHSW in implementing an effective coordination mechanism for drug supply management to facilitate timely distribution and delivery of drugs.
Recommend and pursue measures to improve performance in procurement and supply chain management – by identifying and applying innovative approaches and best practices to attain supply chain management goals.
Facilitate speedy payment of invoices/claims for health products from NDSO

Reporting

Prepare periodical procurement reports for inclusion in PUDR,LCCM updates and LCCM dashboard
Prepare periodical updates on procurement matrices for HIV and TB commodities and medical equipment
Prepare periodical progress reports on the implementation of Supply chain activities including health products procurement
Prepare budget versus expenditure reports for activities related to pharmaceuticals, health products, equipment and activities for strengthening supply chain
Provide responses to management letters in regard to supply chain
Prepare grant closure reports for PSM activities including health products and equipment


EDUCATION AND EXPERIENCE

A Bachelor’s degree in Economics and Statistics or equivalent (Supply chain related qualification) from a recognized institution.  Master’s degree in Management will be an added advantage.
A minimum of 5 years working experience in managing Supply chain Components for health products in Lesotho.
Excellent knowledge of  government  of Lesotho and international  Health Product management  policies and procedures for all components of the logistics cycle for Health Products
Experience with Global Fund operations and procedures is strongly preferred.
Experience in monitoring and Evaluation of health related programs, knowledge in targets related to projecting required commodities needs.
Experience in working within a project environment and managing Health products under strict guidelines and deadlines.
Extensive experience in working within HIV and AIDS and TB related field


SKILLS AND ABILITIES

Strong verbal and written communication skills including oral and written fluency in English. The candidate should be a motivated professional and a good team-player.
Advanced knowledge of Microsoft Excel, Word and Power Point.
Solid report writing skills
Advanced quantitative analytical skills
Strong information analysis capabilities
Strong multidisciplinary orientation and ability to work with a variety of program partners and stakeholders


Personal Integrity and ability to work under pressure


Be able to work independently without supervision under high demanding deadlines.


How to apply

Applications should be delivered in hard copies and clearly marked application for the position of Supply Chain Manager. Interested persons should forward their applications, curriculum vitae and certified copies of educational certificates on or before 14th December 2016 at 12.00HRS to:


The National Coordinator, Global Fund Coordinating Unit (GFCU), 4th Floor, MGC Office Park,

Only short listed candidates will be responded to.

For a full and detailed job description visit:  www.gfcu.org.ls  or call at 22324023