REPORTS TO: PROGRAMS DIRECTOR
LOCATION; NATIONAL OFFICE
Purpose of the Position:
- To provide overall guidance to the entire WV Lesotho governance process and drive the process as guided by the Board, Board policy and ensure that the mandate and objectives of the Board as well as organisation are achieved.
- Advise the Senior Leadership and the Board on the governance processes so as to comply with the WVI Partnership governance framework or meet best practice.
- Responsible for coordination and implementation of the Board and Board committees forward agenda/ work plans and Board development plans to meet transition and peer review requirements.
- Lead the design/ development of Risk Management strategies, policies, frameworks, tools and processes, benchmarks based on the context and strategic objectives of WV Lesotho.
- To provide risk management and assurance services to Senior management and the Board within the ministry to support the achievement of business objectives and help meet key stakeholder expectations.
- Directs and coordinates on the entire risk management process from planning to reporting and ensure that appropriate action is taken to mitigate exposure to risk across the National Office.
- Advises and counsels management, the Board and employees concerning risk avoidance, retention and transfer, and contracts management;
- Performs company secretarial role for the organisation to meet statutory requirements.
- Work with the National Director as perform other delegated duties as and when necessary.
Major Accountabilities/Responsibilities:
Governance
1. To provide coordination and prepare logistics and materials for Board meetings and members
- Developing Board and Committee packs and co-ordinate and organize the flow of information to directors, including preparing and distributing board packages for meetings in liaison with the ND’s Office.
- Distributing of board minutes to directors following the meeting in liaison with the ND’s Office.
4. Ensure all parties reports are in at a timely manner for the Board. (Board Committees, Senior Leadership Team)
5. Organizing Circle of Friends activities (seminars, project/ADP visits and Circle of Friends events bi-yearly)
6. Liaise with Board Development & Regional Governance Advisor (RGA).
7. Ensures legal documents are signed and up to date
8. To facilitate the internal communication between Board of Directors, Senior Management Team (SMT) and staff, where appropriate
9. Manage Board budget, coordinate expense reimbursement for Board members and report to Governance Dept. annual budget.
10. Create graphical presentations of ND & Board of Directors materials when needed.
11. Provide coordination for the Board when organizing major events : ( like for eq. Annual Retreat, Annual Day of Prayer, Christmas Celebration,
12. Facilitate Board Self Review process. Liaison with the Self Review Committee during period of Peer Review (1 time each 3 years)
13. Coordination of Transition process (as needed)
- Governance point person for implementation of all governance issues from the Regional Governance Advisor or the WVI Partnership.
Enterprise Risk Management and Compliance:
- Provide leadership in facilitating and advising all departments in assessing risks and designing risk management programs within their own departments.
- Coordinate the development and implementation of systems, policies and procedures for the identification, collection and analysis of risk related information.
- Support the SLT to develop and maintain an updated Risk Register to prioritise specific risks to WV Lesotho Ministry and ensure that regular monitoring of risk is carried out by Management.
- Contribute towards the maintenance of effective internal control systems in the entire World vision office by ensuring that risk identification is embedded in the routine operating procedures of the organization.
- Provide professional leadership and work with the Audit and Risk Committee to contribute to the development and implementation of the organization’s risk management program in a manner that fulfils the mission and strategic goals of the organization.
- Coordinate with the Audit and Risk Committee to ensure that WV Lesotho complies with donor (grant requirements) and government (statutory and legal) regulations and identify risk areas. Risks identified incorporated and updated in the risk register.
- Support management to map all risks at ADP and NO level and develop/monitor mitigation actions.
- Facilitate training and dissemination of the risk management guidelines, tools and staff awareness on responsibilities in carrying out the risk management program.
- Actively participates in Audit and Risk Committee meetings.
- Supports a best practices and professional culture within WV Lesotho.
- Provision of input /validation for the development of ministry risk profiles and implementation of corporate policy on risk.
- Contribute towards the maintenance of effective internal control systems in the entire World vision office (National and Regional Offices, relief projects, etc)
- Deliver appropriate technical training to finance and non-finance staff in critical areas of risk in all business units within WV.
- Record, report and review any reports submitted to the unit in relation to any irregularities or potential losses within World Vision.
- Measure the effectiveness of programs such as the Whistle Blowers (Integrity Protection Hotline) program and implement initiatives that would strengthen the program.
Other duties as Delegated by the National Director or the Board
- May perform other duties as delegated by the National Director or SLT.
- May be a member of special task force/ committees formed by the SLT or the Board.
- May provide other input or assistance to other departments as requested.
Working Relationships:
REQUIRED INTERACTION: This position requires high level interaction with the National Director, Board Members, SLT members, the Regional Governance Advisor, Regional Risk Champion or the Partnership Director for Enterprise Risk Management. There is high level of integrity, confidentiality, strong command in communication as well as professionalism in general.
Knowledge and Skills:
- Degree/professional qualifications in auditing/ risk management/ company secretarial/ accounting or corporate governance qualification such as CIS, CRMA, LLB/ CIA, ACCA, CIMA, and an auditing, risk management and governance background especially in the WV or the Private sector.
- Legal background & an MBA would be an added advantage
- A minimum of 3 - 5 years working experience at senior management level in one of the following fields: corporate governance, legal, risk management, auditing, consulting and financial management.
- Excellent computer literacy skills, especially in MS Excel.
- In-depth working knowledge of Generally Accepted Accounting Principles (GAAP) and the WVI FFM.
- In-depth working knowledge of grant accounting and grants compliance requirements
- Knowledge of how to prepare, review, and present financial statements and financial reports.
- Working to expert knowledge of risk management, governance, contracting concepts, etc
- Strong to excellent communication and analytical skills.
- Ability to perform in high level complex cross-functional business environment.
- Excellent interpersonal communication and problem-solving skills
- Global perspective of business environment and technology.
- Understands fundraising (including sponsorship), relief, development and advocacy issues, including operational consequences.
- Significant ability to influence senior corporate management.
- Ability to establish and implement departmental goals and objectives.
- Ability to respect and relate appropriately to people of other faiths
- Ability to inspire open and trusting networks of relationships
- Ability to take a persuasive stand on difficult issues.
- Ability to encourage and support others to grow and develop.
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