Actionaid Lesotho Jobs - Dec 2014

ActionAid is an international anti-poverty agency working in over 40 countries, taking sides with poor people to end poverty and injustice together.

ActionAid International works in partnership with local NGOs, CBOs, and governments across the world, with the Country Programme aimed at supporting poor and excluded people. ActionAid International Lesotho’s work is focused around three Strategic areas namely: violence against women, governance and climate resilient sustainable agriculture. Actionaid Lesotho has the following vacancies:
Position: 2 Regional Managers
Reports to: Head of Policy and Programmes
Location: Region (Thaba-tseka/Mafeteng)

Purpose of the Role:

The job holder will be responsible for directing AAIL’s programmes and initiatives in the regions while providing focal lead in strategic priorities of AAIL as per the Country Strategy Paper. Reporting to the HOPP, supervises the Programme Officers, M and E officer, Sponsorship Officer and Finance and Administrative Officer

Key responsibilities include but not limited to:

• Develop and coordinate implementation of the regional strategy in relation to region and respective LRPs to realign it to the CSP
• Promote women rights and empowerment through gender mainstreaming at the regional and LRP level
• Facilitates the identification of LRPs, LRP appraisal sand phase out of LRPs within the cluster
• Coordinate all sponsorship activities to ensure compliance with the supporter’s communication guidelines for provision of timely and efficient responses to child sponsorship activities
• Review staff performance and build strong working relations in the region and LRPs;
• Promote the highest standards of integrity, cost consciousness and accountability in line with the AAIL’s policies, learning and planning systems;
• Build the capacity of staff to adequately implement programmes in the LRP;
• Build partnerships and strengthen community structures and institutions for effective programme implementation
• Develop P4C Inspirators in relations to capacity gaps and partnership management at the region

Successful candidate will have:
• Bachelors’ degree in Social Sciences, Development Studies or its equivalent from a recognized University;
• Post Graduate training in Financial & Organizational Management, People Management(Leadership)skills and Monitoring & Evaluation;
• Satisfactorily served in a similar or a comparable position with similar responsibilities in like organizations for a minimum period of three (5) years; and
• a relevant master’s degree will be an added advantage
• Knowledge and expertise on structures, processes, on Women’s rights, Sustainable Agriculture, Land Rights and Climate Change issues is essential
• In-depth experience in developing and driving strategy is needed
• Demonstrated in-depth understanding of programming issues, resource mobilization including proposal development, donor reporting and managing donor relations.

Technical Competencies
• Strong leadership, conceptual, analytical and negotiation skills;
• Have high degree of integrity and dependability;
• Ability to work independently and be self motivated;
• Excellent communication and presentation skills;
• High level of IT proficiency in use of MS Word, Excel, Access, Power-point, and e-mail; and
• Excellent team player.

Position: Regional Finance Officer
Reports to: Regional Manager
Location: Region (Thaba-tseka/Mafeteng)

Purpose of the Role:

• Ensure the financial integrity of the region within the national and local policies and laws.
• Provide support to AAIL finance department in ensuring that the finance section of the region is run efficiently.
• Provide finance support to the Region to ensure that the financial commitments of the programmes are honoured.

Key responsibilities include but not limited to:
• Serve as custodian of AAIL Region petty cash and ensure it is run on imprest system. Obtain proper authorisation and ensure proper documentation is prepared before disbursement.
• Capture data and maintain up to date information in Sun System (Financial management system)
• Reconcile bank account
• Produce regional reports for consolidation to main report
• Assist the finance in the production of timely and accurate financial reports monthly to local management of the programme
• Assist Finance Manager in the production of quality and timely statutory year end accounts, annual reports and any other reports.
• Prepare and consolidate Regional annual budget.

Successful candidate will have:
• Diploma in Accounting, Finance Commerce or Business Administration from a recognized Institution or other related area

The following will be an added advantage:

• At least 5 years experience 2 years in the NGO sector.
• Working knowledge of SUN system or any other accounting package.
• A self starter, independent with strong communication skills
• Good PC skills (Microsoft Office, word, excel, etc).

Technical Competencies
• Computer literate and ability to use accounting systems, word processing, spreadsheet, and, e-mail and Internet.
• Auditing awareness
• Planning, Budgeting and budgetary control
• Asset inventory management
• Procurement knowledge
• Financial records management & reporting.

Position: Logistics and Admin
Reports to: National Office
Location: Region (Thaba-tseka/Mafeteng)

Purpose of the Role:

The holder of the position shall be responsible for providing administrative support to staff to facilitate the efficient operation of the organization. It shall also be responsible for logistics on availability and effective utilization of AAIL’s Facilities to enable attainment of the organizational objectives.

Key responsibilities include but not limited to:

• Coordination of the AAIL’s operational and logistics, including transport and communication services;
• Ensuring proper inventory control
• Organizing and making preparations for workshops and conferences;
• Coordinate Procurement and represent Administration in Procurement Committee
• Ensuring un-interrupted availability of essential services such as internet and telephones;
• Coordination of Administration systems and ensure proper use of them;
• Fleet management
• Assist HR with Clerical HR services such distribution and registration of staff communications, liaising with insurance companies for staff enquiries and other operational assistance to HROD coordinator;
• liaise with National Office in terms of procurement support as per annual procurement plan
• Develop and update service provider database
• Review and develop Administrative forms
• Coordinate Regional documentation by falling all communication.

a) QUALIFICATIONS
Appointment to the position will be made from persons who have:
• A Diploma in Administration or front office management, or its equivalent from a recognized institution;
• Satisfactorily served in the grade of receptionist, Admin assistant or a comparable position with similar responsibilities in like minded organizations for at least five (5) years; and
• Good oral and written skills in both English and Sesotho;
• Valid driver’s license for 5 years.

a) KEY COMPETENCIES
• High degree of integrity and dependability;
• Team- player;
• Strong interpersonal, negotiation and communication skills; and
• Self motivated person able to work without supervision.

Position: 4 Programme Officers
Reports to: Regional Manager
Location: Region (Thaba-tseka/Mafeteng)

Purpose of the Role:

Represent AAL in District and local councils' forums and maintain relationships with the stakeholders in the including local government and the council, social movements, local NGOs, CBOs, relevant institutions

Key responsibilities include but not limited to:

• Participate in pursuing the implementation of the Country strategy Paper at the region and LRP and support development of the regional strategy in relation to region and by incorporating respective LRPs' context into the regional strategy
• Provide input in the development of the strategy in relations to policy, review analysis and formulation at national and local level Support implementation of donor funded projects in accordance with the donor funded contracts
• Support implementation of donor funded projects in accordance with the donor funded contracts
• Contribute to the writing of the sponsorship reports and invigorating child sponsorship in the LRP;
• Track and document Stories of change at Region and LRP level

Successful candidate will have:
• A Bachelor’s degree in Development Studies/Social Sciences or its equivalent from a recognized University;
• Satisfactorily served in a similar or a comparable position with similar responsibilities in similar organizations for a minimum period of three (3) years; and
• Demonstrated in-depth understanding of programming issues, resource mobilization including proposal development, donor reporting and managing donor funded projects

Technical Competencies
• Have high degree of integrity and dependability;
• Ability to work independently and be self motivated;
• Excellent communication and presentation skills;
• High level of IT proficiency in use of MS Word, Excel, Access, Power-point, and e-mail; and
• Excellent team player.

Position: Policy Officer
Reports to: Head of Policy and Programmes
Location: National Office

Purpose of the Role:

The Policy Officer is responsible for implementation of AAIL’s policy framework aimed to change public policies and practices in ways that will have a positive impact on poor people's lives.

Key responsibilities include but not limited to:

• Represent AAIL at National and local regional forums and support in maintaining external relationships with stakeholders including government and national NGOs, academic, social movements, media and relevant institutions on policy issues
• Contribute input on policy engagement into the national Country Strategic Paper (CSP) and support the design of surveys and studies to locate policy related issues within AA Lesotho strategic priorities - women rights, and sustainable agriculture
• Support design and development of policy campaign and advocacy strategies in relation to policy engagement as outlined in the CSP
• With support of the Head of Programmes and Policy implement Policy engagement/ campaign , analysis and advocacy strategy for AAIL
• Lead development of strategic plans and policy positions of relevant strategic objectives so as to support effective coordination with respective staff.
• Facilitate local regional strategy implementation for policy change, consistent with our evolving program capacity and balanced with the demands of AAIL’s commitment and priorities and providing strategic support.
• Build constituencies around key policy issues, developing strategies to mobilize these constituencies and partner organizations, and liaising with the appropriate Multi-Country Campaigns of AAI

Appointment to the position will be made from persons who have:
• Bachelors’ degree in Social Sciences, Development Studies or its equivalent from a recognized University, a relevant master’s degree will be an added advantage
• Knowledge and expertise on structures, processes, policy environments around Women’s rights, Sustainable Agriculture, Land Rights and Climate Change issues is essential
• In-depth experience in developing and driving strategy, particularly on advocacy, working with and/or understanding of Lesotho and SADC is needed
• Satisfactorily served in a similar or a comparable position with similar responsibilities in like organizations for a minimum period of three (5) years; and
• Demonstrated in-depth understanding of programming issues, resource mobilization including proposal development, donor reporting and managing donor relations.

Technical Competencies
• Strategic thinker with good decision making skills.
• Excellent written and verbal communication skills,
• Be able to speak and write in English
• Strong leadership, conceptual, analytical and negotiation skills;
• Have high degree of integrity and dependability;
• Ability to work independently and be self motivated;
• Excellent communication and presentation skills;
• High level of IT proficiency in use of MS Word, Excel, Access, Power-point, and e-mail; and excellent team player.

Technical Competencies
• Have high degree of integrity and dependability;
• Ability to work independently and be self motivated;
• Excellent communication and presentation skills;
• High level of IT proficiency in use of MS Word, Excel, Access, Power-point, and e-mail; and
• Excellent team player.

Applications should be sent with CV, Educational Certificates & Cover letter with at least two names of your referees by no later than 12th December 2014 on or before 13:00 hrs. Please clearly indicate which position you are applying for.
Applications should be send to: nxoyi.tshabalala@actionaid.org
Or hand deliver them to:

The Human Resource/ Organisational Development Officer
Actionaid Lesotho
Dolphin house Annexure 1,
Industrial Area
Maseru.