Legal Secretary/Paralegal (5 Months)

Purpose of Role To manage the day to day administration and provide the necessary support to the Legal & Security and CR Directors & their Teams.
Top Accountabilities
Manages the diaries of Legal & Security and CR Directors.

Screen telephone calls and emails, answer routine queries and/or refer to alternate.

Organise and arrange travel itineraries for the Legal & Security and CR Directors including: flights, vehicles, accommodation, visa administration (including foreign visitors to business).

Manages the itinerary of guests visiting the Legal & Security and CR Directors.

Assisting with preparation of documents, including typing, preparing engrossments.

Responsibility for managing various contract databases, extracting required data from eContracts Managemnet Tool, the retrieval and the filing of original contracts.

Provide full financial administration support e.g. raising purchase orders on SAP, expense claims, monthly budget reconciliation reports for the Directors and assisting Teams as requested by the Director, etc.

Deals with business and personal information of a highly confidential nature.

Coordination and administration of the Legal & Security and CR Team’s meetings, conferences, workshops etc (internal and external).

Support the Legal & Security and CR Team with team meetings and training sessions including: agenda, slides, invitations, logistics, event management, updating member list, admin support.

Manage daily administration e.g. filing, report generation etc.

Manage Liquor Licencing Portfolio


Assist with corporate governance of the BH, DHN, DSA and associated companies from time to time


Qualifications and Experience Required Qualifications
Matric essential (Relevant Diploma)

Experience
Minimum 5 years experience in a Personal Assistant role
Exceptional organisational skills
Project and time management
Some experience of management of contracts or large numbers of documents
Resilient and able to work under pressure
Enthusiastic and demonstrates initiative
Team player
Excellent interpersonal skills
Excellent written/verbal communication
Analytical skills
Full SAP capability

Legal Secretary/Paralegal (5 Months)