The Finance and Administration Manager will ensure the financial integrity of the project in collaboration with the project leadership. This includes providing the financial and administrative management, overseeing all financial, contractual, information technology, human resources, and procurement aspects for anticipated Centers for Disease Control and Prevention (CDC) project focusing on scaling-up Community Based HIV Testing and Counselling (CBHTC) services in the five PEPFAR in Lesotho. The project will operate over a five-year period. This position is contingent upon award from CDC. Lesotho nationals are strongly encouraged to apply.
Responsibilities:
Ensures accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and CDC rules and regulations •Oversees day-to-day coordination of financial activities ensuring cost consciousness and efficient spending •Maintains an on-site financial accounting and bookkeeping system required to assure the integrity and effective performance of financial operations. •Ensures that proper human resources and administrative procedures are in place for project •Manages project’s day-to-day cash needs, travel requests, payments, procurement, contracts, grants and processing invoices, district office start-up, operation systems, policies and procedures, consultant, and travel and logistics •Contribute to capacity building of regional/district health management teams to plan, execute and routinely monitor annual budgets for priority health services •Provide guidance to Project Director regarding the financial requirements of the project and office operations. •Determine updated monthly project accruals and projections to support forecasting accuracy and project completion, as required •Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel for staff and consultants, financial oversight of local sub-grantees (as needed) and maintenance of office inventory •Provide guidance and support for contracts development and management •Maintain and administer project financial accounting system. •Prepare the monthly financial report by using adapted finance software (QuickBooks). •Use various software applications such as spreadsheets, relational databases, statistical packages, and graphic packages to assemble, manipulate, and format data and/or reports. •Implement and oversee a detailed financial reporting and reimbursement process in accordance with Jhpiego's established financial system. •Make in-country budget adjustments and other cost improvement measures, as required. •Work collaboratively with the project team and headquarters staff to ensure proper project and financial reporting, spending and compliance with project terms and conditions. •Provide financial reports, including pipeline analysis, quarterly project reports, or as requested by the donor. •Ensure that CDC resources are appropriately directed to program priorities and are in line with project work plans. •Contribute to project team in developing annual work plans and budgets for program activities and local office costs. •Manage all sub-grants to local grantees ensuring sub-awardees’ compliance and reporting •Work closely with auditors during audit of the project. •Serve as a resource person for non-finance staff on CDC, Johns Hopkins University (JHU), and Jhpiego rules and policy. •Provide financial oversight to finance officers. •Ensure that proper human resources administration procedures are in place for project staff, including tracking of leave, sick days, absence and other human resources actions. •Ensure compliance by all assigned staff to the JHU and Jhpiego timekeeping requirements, as well as, the staff’s timely approval of timesheets. •Ensure that Jhpiego personal files for project staff have all the relevant records including employment agreement and job description
Required Qualifications:
Advanced degree in Business Administration, Public Administration, Finance, Accounting with 10+ years’ experience or BA and 12+ years’ experience •Demonstrated experience and skills in developing and managing of international programs larger than US $2 million per yea •6+years of experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects. •6+years working in international health in developing countries and in Lesotho with emphasis in financial planning and management, human resources and procurement for international health programs covering at least two of the following technical areas: strengthening service delivery projects, training, performance and quality improvement, HIV prevention, care and treatment •Relevant experience living and working oversees, including supporting implementation of national/provincial/regional/district-level programs •6+ years of senior-level work experience with CDC or other donors would be an advantage •Demonstrated supervisory experience •Knowledge of USG cost principles, including CDC regulations, GAAP accounting rules and grants contract management •Familiarity with CDC policies and administrative procedures •Demonstrated experience organizing resources and establishing priorities •Sub-contract and sub-agreement financial management experience •Experience developing finance and accounting policies, procedures and systems •Effective communicator and can explain the organization’s direction and motivate others with strong, honest leadership •Ability to gather data, compile information and prepare reports •Problem solving skills and excellent general management skills particularly in facilitation, team building and coordination •Comfortable with a team approach to management and the ability to manage several major activities simultaneously •Demonstrated leadership and management style that works in cooperation with others who represent a wide range of interests and needs •Experience with international, non-profit organizations •In depth knowledge financial software applications, databases and spreadsheets, including Microsoft Office packages, QuickBooks Enterprise, and others. •Strong oral and written communication and presentation skills in English •Ability to travel nationally and internationally
