DEPARTMENT : LIVESTOCK SERVICES
TITLE : DIRECTOR OF LIVESTOCK SERVICES
GRADE : J
RESPONSIBLE TO : PRICIPAL SECRETARY
NO. OF POSTS : 1
JOB SUMMARY
UNDER THE GENERAL SUPERVISION OF THE DEPUTY PRINCIPAL SECRETARY, THE DIRECTOR OF LIVETSOCK SERVICES WILL BE RESPONSIBLE FOR POLICY FORMULATION AND REVIEW; DEVELOPMENT AND REVIEW OF THE DEPARTMENTAL STRATEGIC PLAN; MANAGEMENT OF THE DEPARTMENTAL BUDGET; CO-ORDINATION OF DEPARTMENTAL PROGRAMMES AND ACTIVITIES; STAFF RECRUITMENT, DEVELOPMENT AND DISCIPLINE, AND SUPERVISION OF STAFF.
MAIN DUTIES
1 FORMULATION AND REVIEW OF DEPARTMENTAL POLICY
1.1 Liaises with stakeholders to ensure maximum representation of their needs in the development of departmental policy
1.2 Prepares the departmental policy draft, which complements the overall national policy to give direction to the departmental activities.
1.3 Monitors and evaluates the performance of the departmental policy to ensure its appropriateness in the implementation of departmental activities
1.4 Reviews and revises accordingly the departmental policy to realign it with the changing socio-economic needs.
2 DEVELOPMENT AND REVIEW OF THE DEPARTMENTAL STRATEGIC PLAN
2.1 Designs and develops guidelines for common interpretation of the fundamental intensions of the department (Mission, vision, goals and objectives) to facilitate their easy and common understanding to the departmental staff and stakeholders.
2.2 Develops in collaboration with divisional heads the departmental strategic plan to direct the smooth implementation of livestock production programmes and Animal health activities.
2.3 Designs and develops strategic guidelines to provide a framework for the implementation of the departmental programmes and activities.
2.4 Monitors the progress of the departmental strategic plan to determine weaknesses and strengths and acts accordingly.
2.5 Conducts on an annual basis, strategic audit on the departmental strategic intensions and operational instruments in order to determine their effectiveness, efficiency and relevance to the changing environmental conditions.
2.6 Liases with all the departmental major strategic stakeholders to develop and put in place the improved, relevant, dynamic and realigned strategic intensions and structural set up in order to ensure the effectiveness, efficiency and adherence to the departmental principles, values and strategic agenda.
3 MANAGEMENT OF THE DEPARTMENTAL BUDGET
3.1 Develops and issues budgeting guidelines and ceilings to the heads of divisions annually in order to guide and facilitate the preparation of the departmental budget.
3.2 Checks and approves the prepared departmental budget to ensure that it is within the set framework of guidelines.
3.3 Negotiates and justifies the departmental budget annually at the budgetary discussions in order to secure all the necessary funds to finance the departmental activities.
3.4 Authorizes the departmental expenditure to ensure that the departmental funds are used accordingly, reasonably and accountably
3.5 Liaises with local and international organizations to acquire necessary funds for departmental programmes and projects, which have not and could not be budgeted for under the recurrent budget.
3.6 Authorizes the revision of the departmental budget whenever the need arises to facilitate the implementation of the critical programmes and activities within the department.
3.7 Liaises with the department of finance and administration under the Ministry of Agriculture and the office of the Auditor General under the Ministry of Finance to facilitate an annual audit on the annual utilization of public funds by the department.
4. COORDINATION OF DEPARTMENTAL PROGRAMMES AND ACTIVITIES
4.1 Convenes monthly meetings with heads of divisions on an annual basis for planning and reporting to ensure harmonization of activities as well as mutual support in the implementation of departmental activities.
4.2 Liaises with regional, national and international organizations to foster collaboration and cooperation in developmental initiatives
4.3 Liaises with heads of departments within the Ministry to ensure mutual support between the implementation of their departmental policies and those of his or her department.
4.4 Holds regular meetings with stakeholders to ensure common interpretation and understanding and implementation of programmes and effective service delivery.
5. EFFECTIVE CONTROL AND MANAGEMENT OF DEPARTMENTAL RESOURCES
5.1Designs and develops guidelines in line with the relevant public rules and regulations for effective and efficient use of departmental resources in order to ensure their rational and productive capacity utilization.
5.2 Prioritizes in collaboration with heads of divisions the allocation of departmental resources to ensure efficient and effective implementation of set goals and objectives.
5.3 Authorizes the utilization of all departmental resources on a weekly basis in order to avoid their misuse by the departmental staff.
5.4 Monitors on a monthly basis the use of the departmental resources the adherence to and performance of the developed utilization guidelines in order to make necessary revisions timely and accordingly.
5.5 Liaises quarterly with the divisional heads to review the allocation of resources to facilitate their distribution to provide for new projects that were not anticipated.
6. STAFF RECRUITMENT, DEVELOPMENT AND DISCIPLINE
6.1 Holds meetings with the departmental human resource office to ensure that vacant positions within the department are timely and accordingly filled in.
6.2 Recommends appointments, separations and transfers of the departmental staff to the management of the ministry in order to facilitate execution of and the effective utilization of departmental programmes and staff respectively.
6.3 Facilitates the drawing of the departmental staff training and development plan to ensure that it is in line with the ministerial training and development policy.
6.4 Checks and authorizes the implementation of the departmental staff training and development plan so as to facilitate the training and development of staff.
6.5 Intervenes in and resolves complex conflicts between and amongst the departmental staff to ensure harmonious and productive working relations between and amongst the departmental staff.
6.6 Reprimands and recommends disciplinary proceedings against the departmental staff so as to maintain the highest possible level of discipline within the department.
6.7 Authorizes and recommends the nomination of departmental candidates for ministerial and national best performance annual award in line with the national award principles and procedures in order to improve and maintain the highest level of motivation within the department.
7 SUPERVISION AND TRAINING OF STAFF
7.1 Holds regular meetings with the divisional heads under his or her supervision to facilitate planning and reporting of the departmental activities.
7.2 Convenes quarterly meetings with individual supervisees to review progress and accordingly approves the required and necessary revisions in their operational work plans so as to provide the required resources for their achievement thereof.
7.3 Conducts the annual performance appraisal on the individual supervisees to assess their performance so as to identify their success, failures and training and development needs in order to provide the necessary support.
7.4 Identifies the training needs of the individual supervisees and establishes the strategies to guide on their training and development so as to promote their capacity, competence, efficiency and effectiveness.
7.5 Monitors and evaluates the post training and development performance of the supervisees in order to establish the extent and impact of the undertaken training and development programs and determine the necessary action to maintain good skills and upgrade as necessary.
COMPENSABLE FACTORS
1. JOB SPECIFICATION
Education and training requirements
- Master’s Degree Veterinary Medicine, Master’s Degree in Animal Science.
Experience
Three years (3) working experience for Masters Degree holders in any related field.
Other necessary knowledge and skills
- Computer literacy
- Good managerial and leadership skills
- Good interpersonal and communication skills
- Good conflict management skills
- Negotiation skills
- Persuasive skills
MINISTRY : AGRICULTURE AND FOOD SECURITY
DEPARTMENT : FIELD SERVICES
TITLE : CHIEF NUTRITION OFFICER
GRADE : I
RESPONSIBLE TO : DIRECTOR OF FIELD SERVICES
LOCATION : MASERU
NO. OF POSTS : 1
JOB SUMMARY
UNDER THE SUPERVISION OF THE DIRECTOR OF FIELD SERVICES THE INCUMBENT WILL BE RESPONSIBLE FOR PLANNING AND COORDINATION OF NUTRITION ACTIVITIES, DIVISIONAL POLICY DEVELOPMENT; FACILITATION OF THE IMPLEMENTATION OF DIVISIONAL POLICY; PREPARATION OF BUDGET; SUPERVISION OF HEADS OF SECTIONS AND TRAINING OF STAFF; NUTRITION PROGRAMMES AND ASSUME PARTIAL OF FULL RESPONSIBILITIEDS OF THE DIRECTOR IN HIS/HER ABSENTISM
MAIN DUTIES
1. PLANNING AND COORDINATION OF NUTRITION ACTIVITIES
1.1 Convenes the divisional meetings quarterly for planning and reporting.
1.2 Supervises planned activities regularly through provision of guidance and expertise, to ensure achievement of set objectives
1.3 Compiles divisional annual work plan from sectional heads in order to rationalize allocation of resources.
1.4 Holds meetings with heads of sections in the planning of their sectional activities in order to ensure harmonization and mutual support in the implementation of the programmes and projects.
1.5 Liaise with both local and international to ensure and facilitate consistency, mutual support, and synchronic implementation of nutrition and home economics programmes as well as to avoid duplication of efforts and waste of resources.
1.6 Participate at the nutrition related meetings seminars and conference both local and international to facilitate adherence to both local and international standards norms and procedures
1.7 Liaises with heads of divisions within the ministry to identify programmes/activities that could be jointly implemented and to ensure absence of conflicting interests, which could hamper the implementation, and success of divisional programmes at implementation level
2. DIVISIONAL POLICY DEVELOPMENT
2.1 Prepares policy draft for nutrition division for ultimate consideration of the head of department for guidance in the overall implementation of divisional activities.
2.2 Monitors the performance of the divisional policy to ensure its efficiency and effectiveness for easy implementation of activities.
2.3 Recommends the review and revision of the rules and regulations governing nutrition in order to realign them with the changing environmental and developmental needs so as to enhance efficiency and effectiveness of the policy.
3. FACILITATION OF THE IMPLEMENTATION OF THE DIVISIONAL POLICY
3.1 Develops and provides strategic framework and guidelines on the overall implementation of the divisional policy in order to facilitate its smooth execution and accomplishment.
3.2 Develop the simplified and clearly stated manually on the divisional policy and systems to promote smooth implementation of divisional programmes and activities.
3.3 Assesses and revises the divisional policy in order to enhance its effectiveness, relevance and responsiveness to the ministerial and clientele needs.
3.4 Provides all necessary resources to the sectional staff members and ensures their accuracy in order to support and clear off possible obstacles to the implementation of the sectional programmes and projects.
3.5 Monitors and evaluates the overall performance of the developed strategic guidelines to establish and determine areas that requires some improvements in order to realign them accordingly to enhance their effectiveness and efficiency.
4. SUPERVISION AND TRAINING OF THE STAFF
4.1 Holds regular meetings with the sectional heads under his or her supervision to facilitate planning and reporting of the divisional activities.
4.2 Convenes quarterly meetings with individual supervision to review progress and accordingly approves the required and necessary revisions in their operational work plans so as to provide the required resources for their achievement.
4.3 Assign duties and Conducts the annual performance appraisal on the individual supervision to assess their performance so as to identify their success, failures, training and development needs in order to provide the necessary support.
4.4 Identifies the training needs of the individual supervisees and establishes the strategies to guide on their training and development so as to promote their capacity, competence, efficiency and effectiveness and provide in service upgrading the knowledge.
4.5 Monitors and evaluates the post training and development performance of the undertaken training and development programs and determines the necessary action to maintain good skills and upgrade as necessary.
5. PREPARATION OF THE DIVISIONAL BUDGET
5.1 Interprets and enforces the budgetary guidelines on an annual basis to ensure that they are well understood and adhered to.
5.2 Holds meetings with heads of sections to set in the preparation of the divisional budget to ensure that the process is completed well on time.
5.3 Checks and verifies the sectional budget prepared by the heads of sections to ensure that they are in line with the provided guidelines and the annual work plan.
5.4 Negotiates and justifies the divisional budget at the departmental level budget discussion in order to ensure the necessary funds to finance the divisional activities.
6. ASSUME PARTIAL OF FULL RESPONSIBILITIES OF THE DIRECTOR OF NUTRITION AND HOME ECONOMICS IN HIS/HER ABSENTISM
6.1 Holds regular meetings with nutrition staff to facilitate planning and reporting of the departmental activities.
6.2 Convenes quarterly meetings with heads of department to review progress and accordingly approves the required and necessary revisions in their operational work plans so as to provide the required resources for their achievement.
6.3 Identifies the training needs of the individual supervisees and establishes the strategies to guide on their training and development so as to promote their capacity, competence, efficiency and effectiveness and provide in service upgrading the knowledge.
6.4 Monitors and evaluates the post training and development performance of the undertaken training and determines the necessary action to maintain good skills and upgrade as necessary.
COMPENSABLE FACTORS
1. JOB SPECIFICATION
1.1 EDUCATION AND TRAINING REQUIREMENTS
• Masters Degree in Nutrition and Home economics
OR
• Bsc in Consumer Science
OR
• BSC/B.Tech Food and Nutrition/Service
1.2 Experience
Three years (3) working experience in nutrition and home economics programmes for Masters Degree holders
Five years (5) working experience in nutrition and home economics programmes for Degree holders
1.3 Other necessary knowledge and skills
• Computer literacy
• Good managerial and leadership skills
• Good interpersonal and communication skills
• Good conflict management skills
• Negotiations skills
• Knowledge of public service rules and regulations
• Counselling skills
MINISTRY : AGRICULTURE AND FOOD SECURITY
DEPARTMENT : LESOTHO AGRICULTURAL COLLEGE
PROGRAMME : FORESTRY
TITLE : PRINCIPAL LECTURER
GRADE : H
RESPONSIBLE TO : DIRECTOR OF STUDIES
LOCATION : LERIBE
NO. OF POSTS : 1
JOB SUMMARY
UNDER THE GENERAL SUPERVISION OF DIRECTOR OF STUDIES THE INCUMBENT WILL BE RESPONSIBLE FOR LECTURING; IMPLEMENTATION OF TEACHING ACTIVITIES; CONDUCTING RESEARCH ACTIVITIES; DEVELOPMENT OF PROJECTS GEARED TOWARDS TO COMMUNITY DEVELOPMENT; PREPARATION AND MANAGEMENT OF SECTORAL BUDGET AND SUPERVISION AND DEVELOPMENT OF STAFF
MAIN DUTIES
1. LECTURING
1.1 Prepares regularly, lesson plans relevant to the subject matter to ensure proper delivery of what is in the curriculum.
1.2 Lectures in the relevant course, setting tests and examinations and invigilates to assess acquired knowledge of students accordingly.
1.3 Records results for presentation to the academic board for evaluation and approval, and also provides feedback to the students timely.
1.4 Conducts relevant practical work regularly to complement knowledge acquired theoretically by students.
2. IMPLEMENTATION OF TEACHING ACTIVITIES
2.1 Undertakes teaching activities by providing guidance and monitoring their progress towards achieving departmental objectives.
2.2 Participates in identification of academic attachment areas and placement of students to give them exposure to real life situation.
2.3 Organises study tours and demonstrations to supplement work covered in lectures through observations.
3. CONDUCTING RESEARCH ACTIVITIES
3.1 Identifies regularly in collaboration with his/her supervisor, research problem areas relating to the Agricultural, developmental projects in order to address discovered problems or constraints.
3.2 Undertakes research occasionally to keep abreast of new development and provides advice accordingly.
3.3 Supervises students’ research projects for the fulfilment of academic requirements.
3.4 Collaborates with other institutions locally, regionally and internationally for the development in research programmes timely.
3.5 Carries out periodic surveys of the community served by the institution to gauge the impact of its programmes.
4. DEVELOPMENT OF PROJECTS GEARED TOWARDS COMMUNITY
DEVELOPMENT
4.1 Facilitates the implementation of in-service training for community development when need arise.
4.2 Facilitates and supervises on farm attachment of students and for the practical exposure as well as farmers training.
4.3 Conducts on the farm and of the farm training to provide farmers with new developments in agriculture and to assist them to solve their problems as required.
5. PREPARATION AND MANAGEMENTOF THE BUDGET
5.1 Participates in the preparation of programme budget to finance planner programme activities.
5.2 Implements and monitors planned academic activities in order to ensure that the budgeted activities are carried out accordingly.
6. SUPERVISION AND DEVELOPMENT OF STAFF
6.1 Supervises senior lecturers by providing guidance and monitoring their progress so as to achieve programmes objectives.
6.2 Participates in the general disciplines of both staff and students within the relevant programmes to maintain harmony relationship.
6.3 Conducts performance review for the supervisees quarterly to ensure that the planned activities are implemented accordingly.
COMPENSABLE FACTORS
2. JOB SPECIFICATION
Education and training requirements
- MSc in Forestry
- Degree in Forestry
Experience
- Three (3) years working experience in a related field for Masters Degree holder.
- Five (5) years working experience in a related field for Degree holder.
Other necessary knowledge and skills
- Communication Skills
- Analytical Skills
- Inter-personal Skills
- Teaching Skills
- Financial Management Skills
- Computer Literacy
- Innovative Skills
- Creative Skills
- Negotiation Skills
- Conflict Management Skills
MINISTRY: AGRICULTURE AND FOOD SECURITY
DEPARTMENT: LESOTHO AGRICULTURAL COLLEGE
PROGRAMME: AGRICULTURAL ENGINEERING
TITLE: SENIOR LECTURER (IT)
GRADE: G
RESPONSIBLE TO: PRINCIPAL LECTURER
LOCATION: MASERU/LERIBE
NO. OF POSTS : 1
JOB SUMMARY
UNDER THE GENERAL SUPERVISION OF PRINCIPAL LECTURER, THE INCUMBENT IS RESPONSIBLE FOR LECTURING; COORDINATION OF RESEARCH ACTIVITIES; DEVELOPMENT OF PROJECTS GEARED TOWARDS COMMUNITY DEVELOPMENT OF PROJECTS’ PROGRAMME-ACTIVITIES; PREPARATION & MANAGEMENTOF PROGRAMME BUDGET AND SUPERVISION & STAFF DEVELOPMENT.
MAIN DUTIES
7. LECTURING
1.1 Prepares regularly, lesson plans relevant to the subject matter to ensure
proper delivery of what is in the curriculum.
1.2 Lectures in the relevant course, setting tests and examinations and
invigilates to assess acquired knowledge of students accordingly.
1.3 Records results for presentation to the academic board for evaluation
and approval, and also provides feedback to the students timely.
1.4 Conducts relevant practical work regularly to complement knowledge
acquired theoretically by students.
8. COORDINATION OF RESEARCH ACTIVITIES
2.1 Identifies regularly research problem areas relating to the Agricultural,
developmental projects in order to address discovered problems or
constraints.
2.2 Undertakes research occasionally to keep abreast of new development
and provides advice accordingly.
2.1 Supervises students research projects for the fulfilment of academic
requirements.
2.3 Collaborates with other institutions locally, regionally and
internationally for the development in research programmes timely.
2.4 Carries out periodic surveys of the community served by the institution
to gauge the impact of its programmes.
3. DEVELOPMENT OF PROJECTS GEARED TOWARDS COMMUNITY DEVELOPMENT
3.1 Facilitates the implementation of in-service training for community
development when need arise.
3.2 Facilitates and supervises on farm attachment of students and for the
practical exposure as well as farmers training.
3.3 Conducts on the farm and of the farm training to provide farmers with
new developments in agriculture and to assist them to solve their
problems as required.
4. COORDINATION OF PROGRAMME TEACHING ACTIVITIES
4.1 Participates in the implementation of programme activities by providing
guidance and allocating course work in order to ensure effective
implementation of the curriculum on weekly basis.
4.2 Compiles programme reports to identify the accomplishments and
failures of programme quarterly.
4.3 Liaises with other programmes, institutions and other divisions of the
Ministry to acquire mutual suppor
5. PREPARATION AND MANAGEMENT OF THE BUDGET
5.1 Participates in the preparation of programme budget to finance planned
programme activities.
5.2 Implements and monitors planned academic activities in order to ensure
that the budgeted activities are carried out accordingly.
6. SUPERVISION AND DEVELOPMENT OF STAFF
6.1 Supervises lecturers by providing guidance and monitoring their
progress so as to achieve programmes objectives.
6.2 Participates in the general disciplines of both staff and students within
the relevant programmes to maintain harmony relationship.
6.3 Conducts performance review for the supervisees quarterly to ensure
that the planned activities are implemented accordingly.
COMPENSABLE FACTORS
3. JOB SPECIFICATION
Education and training requirements
- MSc in Computer Science/Computer Systems Engineering/ Information Technology
OR
- BSc in Computer Science/ Computer Systems Engineering/ Information Technology
Experience
- Three (3) years working experience for BSc holder.
Other necessary knowledge and skills
- Managerial and leadership skills
- Communication Skills
- Analytical Skills
MINISTRY : AGRICULTURE AND FOOD SECURITY
DEPARTMENT : CROPS SERVICES
DIVISION : AGRONOMY
JOB TITLE : SENIOR CROPS PRODUCTION OFFICER
GRADE : G
RESPONSIBLE : CHIEF CROP PRODUCTION OFFICER
LOCATION : CROPS
NO. POSTS : 1
JOB SUMMARY
UNDER THE GENERAL SUPERVISION OF THE CHIEF CROP PRODUCTION OFFICER THE SENIOR CROPS PRODUCTION OFFICER IS RESPOSIBLE FOR COORDINATION OF SECTIONAL ACTIVITIES; CONDUCTION AND IMPLEMENTATION OF SEED PRODUCTION PROGRAMMES; CONDUCTION OF ON-FARM, BOARDER AND POSTHARVEST INSPECTIONS OF CROPS AND SEEDLOTS; CONDUCTION OF SEED SAMPLING AND TESTING; PREPARATION OF SECTIONAL BUDGET; AND SUPERVISION AND TRAINING OF STAFF.
MAIN DUTIES
1. COORDINATION OF SECTIONAL ACTIVITIES
1.1 Liaises with District Crop Production Officer (10) to plan seed production/multiplication activities so as to harmonize activities countrywide.
1.2 Develops implementation and reporting guidelines for seed production activities in order to capture relevant information and ensure compliance in the implementation of sectional goals and objectives.
1.3 Monitors the performance of implementation and reporting guidelines to ensure their accuracy and efficiency accordingly.
2 IMPLEMENTATION OF SEED PRODUCTION PROGRAMMES.
2.1 Disseminates technical know-how on seed production and multiplication procedures to District Crops Production Officers through training workshops, training manuals for smooth implementation of seed programmes.
2.2 Prepares, in collaboration with the District Crops Production officers relevant project proposals for implementation in the districts.
2.3 Develops seed production guidelines (cropping plans) on different crops adaptable to different agro-ecological zones of the country in order to facilitate their adoption and implementation by the local farmers.
3 CONDUCTION OF ON-FARM DEMONSTRATIONS
3.1 Liaises with the District Crop Production officers to identify problem areas and area specific crop husbandry practices in order to conduct on farm demonstration.
3.2 Conduct, in collaboration with the District Crop Production Officer method and or results demonstration in order to promote increased farmer productivity.
3.3 Develops guidelines for data capture for District Crops Production Officers to facilitate data analysis and interpretation.
3.4 Consolidates all the results from the different agro-ecological zones demonstration to facilitate adoption of recommended seed varieties.
4 FACILITATION OF THE UTILISATION OF AGRO-INPUTS
4.1 Identifies, in collaboration with the District Crops Production Officers the felt farmers needs in seed production to develop relevant strategies to increase crop production.
4.2 Recommends appropriate utilization of agro-inputs/practices to enhance increased land crops production.
4.3 Liaises with agro-inputs supply companies to establish the most appropriate agro-inputs suitable to the diverse farming environment in the country.
5 PREPARATION OF SECTIONAL SEED PRODUCTION BUDGET
5.1 Interprets the budget guidelines development by the director of crops services to and instructs sub-sectional budget articulate to annual work-plan.
5.2 Consolidate sub-sectional budgets into a sectional budget for inclusion and development of an overall divisional budget.
5.3 Monitors the sectional expenditure and revenue in order to reflect an effective and efficient utilization of available financial resources.
5.4 Recommends charges and revisions on the sectional budget to accommodate for priority crops production programs to be implemented.
6 SUPERVISION AND TRAINING OF STAFF
6.1 Convenes meetings with individual sub-sectional heads to facilitate planning and reporting of divisional activities.
6.2 Facilitates training of the staff to ensure compliance with the divisional needs.
6.3 Holds regular meetings with divisional heads under his or her supervision to facilitate planning and reporting of the departmental activities.
6.4 Convenes quarterly meetings with individual supervisees to review progress and accordingly approves the required and necessary revision in their operational work plans so as to provide the required resources for their achievement.
6.5 Conducts the annual performance appraisal on the individual supervises to assess their performance so as to identify their successes, failures and training and development needs in order to provide the necessary support.
6.6 Identifies the training needs of the individual supervisees and establishes the strategies to guide on their training and development so as to promote their capacity, competence, efficiency and effectiveness.
6.7 Monitors and evaluates the post training and development performance of the supervisees in order to establish the extent and impact of the undertaken training and development programs and determine the necessary action to maintain good skills and upgrade as necessary.
COMPENSABLE FACTORS
1. JOB SPECIFICATION
1.1. Education and Training Requirements
• Masters Degree in Agricultural Science.
OR
• BSc plus three years (3) working experience in the crop production field.
MINISTRY : AGRICULTURE AND FOOD SECURITY
DEPARTMENT : PLANNING AND POLICY ANALISIS
DIVISION : MONITORING AND EVALUATION, PLANNING AND BUDGETING
JOB TITT6LE : ECONOMIC PLANNER (MONITORING & EVALUATION)
GRADE : G
RESPONSIBLE TO : SENIOR ECONOMIC PLANNER
NO. OF POSTS : 1
JOB SUMMURY
UNDER THE GUIDANCE AND SUPERVION OF THE SENOIR ECONOMIC PLANNER, ECONOMIC PLANNER IN COLLABORATION WITH THE SECTION HEAD IS RESPONSIBLE FOR MONITORINGEVALUATING MOA PROGRAMMES/PROJECT, PARTICIPATING IN THE FORMULATION, ANLYSIS AND REVISION SECTRORAL POLICY AND SECTORIAL DEVELOPMENT PLAN AND ADMINISTERING SOME OF THE SECTION’S FINANCIAL AND PERSONNEL RESOURCES.
MAIN DUTIES
MONITORING AND EVALUATION OF PROJECTS AND PROGRAMMES
• Participates in the designing and revision of monitoring and evaluation system to establish an organization methodology of ascertaining progress and impact of MAFS programmes/projects and MAFS departments.
• Participates in the designing and revision of management decision making.
• Follows-up monitoring and evaluation activities for proper execution of the system.
• Obtains, examines and submits monthly and quarterly physical financial reports to SEP in order to ascertain progress and for submission to Ministry of Finance and Development Planning (MFDP)
• Carries out on going monitoring of programmes/project in order to determine progress and corrective measures where necessary.
• Review periodic reports by programmes/ project manage5rfa to determine progressand corrective measures where necessary for submission to SEP and to expectide onward submission to (MFDP).
• Carries out post-evaluation of programme/projects to ascertain impact and form basis for the formulation of new ones.
COORDINATION OF PROGRAMMES/PROJECTS
• Participates development and appraisal programmes/ projects to ensure conformity with the sectorial policy and development plan.
• Participates in the preparation of capital budgets for consideration by SEP and to ensure proper allocation of financial resources to programmes/ projects and timely submission to MFDP.
• Attends to donor missions activities with respect to programmes/projects periodic reviews and evaluation in order to ensure communication.
DEVELOPMENT AND FORMULATION POLICY AND SECTORIAL PLAN
• Participates in the formulation, analysis and revision of the agricultural sector mission statement and policy in order to provide direction for the development of sectorial plan.
• Participates in the preparation of capital budget for consideration by SEP and to ensure proper allocation of financial resources to programmes/projects and timely submission to MFDP.
• Attends to donor missions activities with respect to programmes/project periodic review and evaluation in order to ensure communication.
DEVELOPMENT AND FORMULATION POLICY AND SECTORIAL PLAN
• Participates in the formulation, analysis and revision of the agricultural sector mission statement and policy in order to provide direction for the development of sectorial plan.
• Carries out research on topical economic and social issues to form basis for programmes/projects planning and policy frame work/reforms
• Participates in the development and revision of sectorial plan to ensure its compatibility with the national plan.
• Participates in the evaluation of submission from MAFS technical departments’ (sub-sectoral) with respect to development plans to ascertain compatibility with MAFS policy direction and for consideration by the Senior Economic Planner.
ADMINISTRATION OF FINANCIAL AND PERSONNEL RESOURCES
• Participates in the preparation of departmental budget for execution of operational plans.
• Submits work programmes for authorization and recommends use of resources to SEP to ensure accountability.
• Carries out staff performance appraisal to assess staff productivity and competence.
• Complies and submits sectional quarterly and annual work plans and reports to the reports to the Senior Economic Planner to provide information about the programmes, problems and achievements of the division.
JOB SPECIFICATIONS
KNOWLEDGE AND SKILL
- Degree in Economics or related degree plus two years’ experience in Assistant Economic Planner.
- Knowledge in Agricultural project planning plus experience in monitoring and evaluation will be added advantage.
OR
- Masters degree in Economic plus one year experience as Assistant Economic Planner
- Knowledge in agricultural project planning plus experience monitoring and evaluation will be added advantage.
RESPONSIBILITY
• May act as custodian of the section’s assets including office buildings, vehicle, office furniture and equipment.
• Responsible for initiation of sectional budget preparation, authorization and certification of payments and ensuring accountability.
• May be accountable for financial irregularities that may occur within the section.
MINISTRY : AGRICULTURE AND FOOD SECURITY
DEPARTMENT : FIELD SERVICES
TITLE : AREA TECHNICAL OFFICER – (LIVESTOCK)
GRADE : E
RESPONSIBLE TO : AREA EXTENSION OFFICER
LOCATION : DISTRICTS
NO. OF POSTS : 5
JOB SUMMARY
UNDER THE GENERAL SUPERVISION OF AREA EXTENSION OFFICER, THE INCUMBENT WILL BE RESPONSIBLE FOR FACILITATION OF IDENTIFICATION AND PRIORITIAZATION OF COMMUNITY PROBLEMS THROUGH ALC, DEVELOPMENT OF COMMUNITY ACTION PLAN, INFORMATION DISSERMINATION, PREPARATION OF SUB-SECTIONAL BUDGET, COORDINATION OF SUB-SECTIONAL ACTIVITIES.
MAIN DUTIES
1. FACILITATION OF IDENTIFICATION AND PRIORITISATION OF COMMUNITY PROBLEMS THROUGH ALC.
1.1 Guides the farming community in identifying their own problems to provide a basis for their own development programmes.
1.2 Guides the farming community in prioritizing problems to give focus to their efforts.
1.3 Guides the farming community in analyzing their prioritized problems so as to identify the underlying causes to the problems.
2. DEVELOPMENT OF COMMUNITY ACTION PLAN
2.1 Provides information on crop production technologies to assist the community in finding solutions to their problems.
3. Guides the development of the community action plan in order to define roles, responsibilities and targets.
4. FACILITATION OF THE IMPLEMENTATION OF COMMUNITY ACTION PLAN
4.1 Trains farmers in liaison with SMS on appropriate livestock production techniques as identified by them in their community action plan to improve their skills.
4.2 Conducts study tours and farmer-to-farmer visits to expose farmers to different livestock production methods and ideas.
4.3 Guides the community in monitoring and evaluating their progress in implementation of their action plan to ensure that they learn from their experiences.
4.4 Performs minor veterinary operations where services are far away in order to promote good health of livestock.
5. INFORMATION DISSEMINATION
5.1 Sensitize farmers and other stakeholders on current livestock policies to ensure effective implementation of those policies.
5.2 Provide information to farmers and other stakeholders on possible market opportunities so they can produce appropriate livestock and livestock products.
5.3 Notify appropriate authorities on outbreaks of notifiable diseases so that immediate action can be taken.
5.4 Sensitize farmers and other stakeholders on vaccination programmes so that a healthy status is maintained.
5.5 Encourage the establishment of anti-stock theft groups in liaison with other stakeholders to reduce the prevalence of stock theft in the area.
6. PROMOTION OF PRIVATE SECTOR SERVICE DELIVERY
6.1 Train farmers and other stakeholders to properly and effectively manage dipping, vaccinations and dosing to reduce prevalence of disease in the area.
6.2 Train local breeders on good livestock management skills so as to obtain an improved quality of livestock and livestock products.
6.3 Train Wool and Mohair Associations and other stakeholders on woolshed management, classing and marketing to ensure efficient operation of the woolsheds.
6.4 Encourage traders to stock appropriate livestock inputs to improve their supply to farmers.
7. PREPARATION OF THE SECTIONAL BUDGET
7.1 Prepares the overall sectional budget annually to ensure that all sectional programs and projects are funded accordingly and implemented smoothly.
7.2 Negotiates and justifies the horticultural crop research budget at the divisional budget discussions in order to secure the necessary funds to finance sectional activities.
7.3 Recommends the review of the sectional budget to the divisional head whenever the need arises to realign it with the changes in the sectional business plan to facilitate the implementation of the critical programs and activities within the section.
8. COORDINATION OF SUB-SECTIONAL ACTIVITIES
8.1 Liaises with other sub-sectional heads within and outside the resource centre to solicit support in the implementation of crops activities.
8.2 Convenes monthly meetings with sub-centre heads for planning and reporting in order to ensure integrated implementation of crops activities.
8.3 Liaises with stakeholders to sensitize them on sub-sectoral developments to facilitate consistency, mutual support and synchronic implementation of crops programmes.
COMPENSABLE FACTORS
1. JOB SPECIFICATION
1.1 Education and training requirements
- Diploma in Animal/Livestock Production
OR
- Certificate in Agriculture
1.2 Experience
Three years experience for certificate holders in agriculture related field with emphasis on some basic veterinary activities and operation.
MINISTRY : AGRICULTURE AND FOOD SECURITY
DEPARTMENT : FIELD SERVICES
TITLE : AREA TECHNICAL OFFICER (NUTRITION)
GRADE : E
RESPONSIBLE TO : AREA EXTENSION OFFICER
LOCATION : DISTRICTS
NO. OF POSTS : 5
JOB SUMMARY
UNDER THE GENERAL SUPERVISION OF AREA EXTENSION OFFICER, THE INCUMBENT IS RESPONSIBLE FOR FACILITATION OF IDENTIFICATION AND PRIORITISATION OF COMMUNITY PROBLEMS THROUGH ALC, DEVELOPMENT OF COMMUNITY ACTION PLAN, FACILITATION OF THE IMPLEMENTATION OF COMMUNITY ACTION PLAN, INFORMATION DISSEMINATION, PREPARATION OF SUB-SECTIONAL BUDGET, COORDINATION OF SUB-SECTIONAL BUDGET ACTIVITIES.
MAIN DUTIES
1. FACILITATION OF IDENTIFICATION AND PRIORITISATION OF COMMUNITY PROBLEMS THROUGH ALC.
1.1 Conducts campaigns pertaining to specific nutrition and home economics issues to create public awareness.
1.2 Guides the community in identifying their own problems to provide a basis for their own development programmes.
1.3 Guides the communities in prioritizing their problems to give focus to their efforts.
1.4 Guides the communities in analyzing their prioritize problems so as to identify the underlying causes to their problems.
2. DEVELOPMENT OF COMMUNITY ACTION PLAN
2.1 Provides recipes that are nutritionally balanced to improve the nutritional status of the community.
2.2 Guide the development of the community action plan in order to define roles, responsibilities and targets.
3. FACILITATION OF THE IMPLEMENTATION OF COMMUNITY ACTION PLAN
3.1 Produces recipes that are nutritionally balanced to improve the nutritional status of the community.
3.2 Modifies locally available recipes to improve their palatability, attractiveness and nutritive value.
3.3 Conducts demonstrations on the produced and modified recipes to promote their consumption.
3.4 Interprets and converts measures used in recipes so that they can be locally and easily used by the community.
3.5 Provides skills and technical expertise in food technology for the attainment of household food security.
4. PROMOTION OF INCOME GENERATING ACTIVITIES
4.1 Sensitizes the community on business opportunities available to them within their environment to improve their livelihood.
4.2 Creates awareness on the importance of using locally available resources for cost-effective production.
4.3 Conducts market research to determine the commercial viability of the proposed activity.
4.4 Trains interested groups in producing a market offer with a unique selling proposition to equip them with the necessary skills and technical know-how.
5. INFORMATION DISSEMINATION
5.1 Participates in the preparation of radio programmes in the area of specialized to ensure that nutritional and home economics information is widely as possible.
5.2 Sensitizes the community about possible threats to its nutritional status so they can take appropriate action measures.
5.3 Monitors discharged mal-nourished children on balanced diet to improve their weight and nutritional status.
5.4 Provides technical expertise on breast-feeding management and growth monitoring for good pre-natal care.
5.5 Designs and develops teaching aids for use by agricultural facilitators to promote efficiency and effectiveness in the delivery of services.
6. PREPARATION OF THE SECTIONAL BUDGET
6.1 Prepares the overall sectional budget annually to ensure that all sectional programs and projects are funded accordingly and implemented smoothly.
6.2 Negotiates and justifies the horticultural crop research budget at the divisional budget discussions in order to secure the necessary funds to finance sectional activities.
6.3 Recommends the review of the sectional budget to the divisional head whenever the need arises to realign it with the changes in the sectional business plan to facilitate the implementation of the critical programs and activities within the section.
7. COORDINATION OF SUBSECTIONAL ACTIVITIES
7.1 Liaises with other sub-sectional heads within and outside the resource centre to solicit support in the implementation of crop activities.
7.2 Convenes monthly meetings with sub-centre heads for planning and reporting in order to ensure integrated implementation of crops activities.
7.3 Liaises with stakeholders to sensitize them on sub-sectoral developments to facilitate consistency, mutual support and synchronic implementation of crops programmes.
COMPENSABLE FACTORS
1. JOB SPECIFICATION
1.1 Education and training requirements
- Diploma in Nutrition and Home Economics
OR
-Diploma in Nutrition and Home Economics Education
OR
- Certificate in Nutrition and Home Economics
1.2 Experience
Three years (3) working experience for Certificate holders in nutrition and home economics related activities.
1.3 Other necessary knowledge and skills
- Computer literacy
- Leadership skills
- Good interpersonal and communication skills
- Good conflict management skills
- Extension methods skills
- Technical reporting and writing skills
- Training skills
MINISTRY : AGRICULTURE AND FOOD SECURITY
DEPARTMENT : FIELD SERVICES
TITLE : AREA TECHNICAL OFFICER – (Crops)
GRADE : E
RESPONSIBLE TO : AREA EXTENSION OFFICER
LOCATION : DISTRICTS
NO. OF POSTS : 3
JOB SUMMARY
UNDER THE GENERAL SUPERVISON OF AREA EXTENSION OFFICER, THE INCUMBENT WILL BE RESPONSIBLE FOR FACILIATTION OF IDENTIFICATION AND PRIORITIZATION OF COMMUNITY PROBLEMS THROUGH ALC, DEVELOPMENT OF COMMUNITY ACTION PLAN, INFORMATION DISSERMINATION, PREPARATION OF SUB-SECTIONAL BUDGET, COORDINATION OF SUB-SECTIONAL ACTIVITIES.
MAIN DUTIES
1. FACILITATION OF IDENTIFICTION AND PRIORITISATION OF COMMUNITY PROBLEMS THROUGH ALC.
1.1 Guides the farming community in identifying their own problems to provide a basis for their own development programmes.
1.2 Guides the farming community in prioritizing problems to give focus to their efforts.
1.3 Guides the farming community in analyzing their prioritized problems so as to identify the underlying causes to the problems.
2. DEVELOPMENT OF COMMUNITY ACTION PLAN
2.1 Provides information on crop production technologies to assist the community in finding solutions to their problems.
2.2 Guides the development of the community action plan in order to define roles, responsibilities and target
3. FACILITATION OF THE IMPLEMENTATION OF COMMUNITY ACTION PLAN
3.1 Advises farmers on simple trial methods on crop production for “learning-by-doing” in order to identify the best solutions to the problem.
3.2 Trains farmers in liaison with SMS on a appropriate crop production techniques (field crops, horticulture) as identified
3.3 Liaises with the Area Extension Officer and Technical Officer (of relevant field) in arranging study tours and farmer to farmer visits to expose to expose agricultural methods and ideas within and outside the designated area.
3.4 Promotes and trains farmer’s extension facilitators in order to equip them with knowledge and skills.
4. COORDINTION OF SUBSECTIONAL ACTIVITIES
4.1 Liaises with other sub-sectional heads with and outside the resource center to solicit support in the implementation of crops activities
4.2 Convenes monthly meetings with sub-center heads for planning and reporting in order to ensure integrated implementation of crops activities.
4.3 Liaises with stakeholders to sensitize them on sub-sectoral developments to facilitate consistency, mutual support and synchronic implementation of crops programmes.
5. PREPARATION OF SECTIONAL BUDGET
5.1 Prepares the overall sub-sectional budget annually to ensure that that all sub-sectional programs and projects are funded accordingly and implemented smoothly.
5.2 Negotiates and justifies co-operatives budget at the divisional budget discussion in order to secure the necessary funds to finance sub-sectional activities.
5.3 Recommends the review of the sub-sectional budget to the divisional head whenever the need arises to realign it with the changes in the sectional business plan to facilitate the implementation of the critical programs and activities within the section.
COMPANSABLE FACTORS
1. JOB SPECIFICATION
1.1 Education and training
- Diploma in General Agriculture/ Diploma in Agricultural Education
OR
- Certificate in General Agriculture
1.2 Experience
- Three years experience for certificate holders
1.3 Other necessary Knowledge and skills
- Good interpersonal and communication skills
- Conflict management skills
- Interpretation and analysis skills
- Training Skills
MINISTRY : AGRICULTURE AND FOOD SECURITY
DEPARTMENT : FIELD SERVICES
JOB TITLE : AREA TECHNICAL OFFICER (MECHANIZATION)
GRADE : E
RESPONSIBLE TO : AREA EXTENSION OFFICER
LOCATION : DISTRICTS
NO. OF POSTS : 1
JOB SUMMARY
UNDER THE GENERAL SUPERVISION OF AREA EXTENSION OFFICER, THE INCUMBENT WILL BE RESPONSIBLE FOR IMPROVEMENT OF AGRICULTURAL MACHINERY MANAGEMENT; IMPROVEMENT OF AGRICULTURAL MACHINERY PRODUCTIVITY; AND MAINTAINING AGRICULTURAL IMPLEMENTS.
MAIN DUTIES
1. IMPROVEMENT OF AGRICULTURAL MACHINERY MANAGEMENT
1.1 Train farmers on agricultural machinery charges to guide them to use economic charges for various operations.
1.2 Develops training programmes on procurement and replacement of Agric machinery for machinery owners to ensure increased productivity agricultural machinery.
1.3 Trains farm machinery operators on performance standards and specifications on machinery selection to ensure the highest possible productivity.
1.4 Trains the farm operators on selection of size and type of drought power source so as to facilitate the design of appropriate agricultural machinery system.
2. IMPROVEMENT OF AGRICULTURAL MACHINERY PRODUCTIVITY
2.1 Liaises with other technical staff in conducting demonstrations on the utilization of agricultural machinery to ensure its effective and efficient utilization.
2.2 Liaises with District Agricultural Engineer on the assessment of and procurement of agricultural machinery parts for effective and efficient maintenance.
2.2 Liaises with relevant stakeholders on the availability of spare parts and technical experts for service and maintenance of different makes of tractors and animal drawn implements.
3. REPAIRING AND MAINTAING AGRICULTURAL IMPLEMENTS.
3.1 Assesses spare parts required to carry-out repairs and maintenance and advises the store man for appropriate procurement.
3.2 Checks that all spare parts dispatched to the workshop as per cards are duly used for their specified purpose for accountability.
3.3 Rationalizes and allocates machinery to ensure adequate distribution and service hence delivery of service to the farming community.
3.4 Compiles list of breakdowns in the districts for repairs and maintenance.
JOB SPECIFICATION
- Diploma in Agricultural Mechanization / Mechanization Related Field
OR
- Certificate in Agriculture Mechanization
2.3 Experience
Three years (3) working experience for Certificate holders in Agricultural Mechanizaion
2.4 Other necessary knowledge and skills
- Computer literacy
- Leadership skills
- Good interpersonal and communication skills
- Extension methods skills
- Technical reporting and writing skills
- Training skills
MINISTRY : AGRICULTURE & FOOD SECURITY
DIVISION : AGRICULTURAL ENGINEERING
JOB TITLE : AREA TECHNICAL OFFICER [Mechanization]
GRADE : E
RESPONSIBLE TO : PRINCIPAL TECHNICAL OFFICER
LOCATION : CROPS
NO. OF POSTS : 1
JOB SUMMARY:-
Under the supervision of Principal Technical Officer (P.T.O.), the Area Technical Officer (A.T.O.)(Mechanization) is responsible for preparing work plans, reports, budgets estimates, develop training programs, appraises Technical Officers (T.O’s.) (Mechanization) job performance, develop diagnostic information and assists in procurement of auto electric parts.
MAIN DUTIES
1) WORKPLANS, BUDGET ESTIMATES AND REPORTS.
1.1 Prepares work plans, budgets estimates and submits them to the P.T.O. to improve work performance.
1.2 Prepares monthly, quarterly and annual reports and submits them to P.T.O. to monitor and evaluate work progress.
2) ASSIGNMENT, MONITORING AND APPRAISAL OF THE WORK PERFORMANCE OF TECHNICAL OFFICERS (T.O.).
2.1 Assigns jobs to Technical Officers (T.O’s). in order to achieve work objectives.
2.2 Checks work performance in relation to the set standards, to ensure adherence to the set standards.
3) IMPLEMENTS THE TRAINING PROGRAMME FOR T.O.
3.1 Identifies training needs to ensure successful and timely training.
3.2 Nominates suitable candidates and prepares training time table to improve their capacity in performing their duties.
4) SERVICE AND MAINTENANCE OF ELECTRICAL SYSTEMS OF AGRICULTURAL MACHINERY:
4.1 Assesses machinery electrical repair and maintenance requirements, to ascertain suitable auto electric spares and skills required.
4.2 Prepares and submits the list of required auto electric spares and tools and submits to the stores office.
4.3 Carries out complex machinery electrical repair work to ensure timely and quality repair work.
JOB SPECIFICATION
Certificate in AutoElectric & Automotive plus minimum of two (2) years working experience.
RESPONSIBILITY
The job requires close supervision of three Technical Officers, and three Technical Assistants.
FOR PROPERTY: The incumbent is responsible for safe keeping of workshop ELECTRICAL equipment and agricultural machinery in the repair workshop.
FOR EFFECT OF ERRORS: The incumbent is responsible for improper diagnosis and electrical repair of tractors and equipment which could result in loss of financial resources due to return jobs and dented reputation.
FOR SAFETY OF OTHERS: The incumbent is responsible for enforcing safety precaution measures such as wearing protective clothing and safe support of disassembled tractor electrical parts and equipment.
COMPLEXITY
Authority for Decision Making:- The job requires the incumbent to work, set goals and work procedure independently, service and maintenance and report activities to the Principal Technical Officer.
Problem Solving:- The job requires the incumbent to solve electrical problems of agricultural machinery and equipment which may lead to delayed field operations.
Supervision Received:- The job requires the incumbent to work independently and report weekly to the Principal Technical Officer.
DEXTERITY
The job requires diagnosis and electrical testing of tractors, combines harvesters and equipment which involve the use of hands, feet, eyesight, hearing and smell, hence co-ordination of all these senses required.
CONTACTS
The job requires the incumbent to make contacts with:
- Sectional staff to assign daily duties
- Divisional staff to plan and report divisional activities
- Occasional contact with the public (farmers) who want assistance in machinery electrical repair.
EFFORT
Mental Effort:- The job involves mathematical calculations when setting and calibrating equipment hence average mental effort is required.
Physical Effort:- The job requires average physical effort when inspecting, diagnosing and testing machinery.
Emotional Effort:- The job involves dealing with technical staff who are sometimes argumentative when deciding on remedial measures to be taken, therefore the job requires the incumbent to be compassionate and understanding.
WORKING CONDITIONS
The job involves working under noisy and dusty conditions, and occasionally high temperatures.
Hazards:- The job involves working with heavy electrical machinery and components which may occasionally fall on the incumbent and injure him/her.
MINISTRY : AGRICULTURE & FOOD SECURITY
DEPARTMENT : FIELD SERVICES
SECTION : RESOURCE CENTER
TITLE : AREA TECHNICAL OFFICER (IRRIGATION)
GRADE : E
LOCATION : DISTRICTS
NO. OF POSTS : 1
JOB SUMMARY
UNDER THE GENERAL SUPERVISION OF AREA EXTENSION OFFICER, THE INCUMBENT IS RESPONSIBLE FOR FACILITATION OF IDENTIFICATION AND PRIORITISATION OF COMMUNITY PROBLEMS THROUGH ALC; DEVELOPMENT OF COMMUNITY ACTION PLAN; FACILITATION OF THE IMPLEMENTATION OF COMMUNITY ACTION PLAN; INFORMATION DISSEMINATION; PREPARATION OF SUB-SECTIONAL BUDGET, COORDINATION OF SUB-SECTIONAL ACTIVITIES.
MAIN DUTIES
1. FACILITATION OF IDENTIFICATION AND PRIORITISATION OF COMMUNITY PROBLEMS THROUGH ALC.
1.1 Conducts campaigns pertaining to specific irrigation issues to create public awareness.
1.2 Guides the community in identifying their own problems to provide a basis for their own development programmes.
1.3 Guides the communities in prioritising their problems to give focus to their efforts.
1.4 Guides the communities in analysing their prioritised problems so as to identify the underlying causes to their problems.
2. DEVELOPMENT OF COMMUNITY ACTION PLAN
2.1 Provides information on irrigation techniques to assist the community in finding solutions to their problems.
2.2 Guides the development of the community action plan in order to define roles, responsibilities and targets.
3 FACILITATION OF THE IMPLEMENTATION OF COMMUNITY ACTION PLAN.
3.1 Creates awareness on the importance of irrigation in the designated area to enhance agricultural productivity.
3.2 Advises farmers on simple irrigation methods for learning-by-doing in order to identify the best solution to the problems.
3.3 Trains farmers on appropriate irrigation techniques as identified by them in their community action plan to improve their skills.
3.4 Conducts study tours and farmer-to-farmer visits to expose them to new and different irrigation methods and ideas.
3.5 Guides the community to monitor and evaluate their progress in implementation of their action plan to ensure that they learn from their experiences in the designated area.
4 DEVELOPMENT OF IRRIGATION SYSTEMS
4.1 Guides the community in identifying the appropriate site for the sustainable irrigation system,
4.2 Surveys the identified site to facilitate systems designs,
4.3 Develops topographic maps to design the system appropriate for the proposed area to detail.
4.4 Provides guidance in the acquisition of appropriate irrigation equipment for the specified and recommended irrigation methods to facilitate implementation of the planned activities.
4.5 Provides technical expertise on the installation of the system to ensure that there are no deviations from the set specifications and standards.
4.6 Guides in the testing of the system to ensure that it operates accordingly.
4.7 Conducts on site demonstrations on the proper operation of the system and precautionary measures to be taken for its sustainability.
5 INFORMATION DISSEMINATION
5.1 Trains systems owners on proper use, care and maintenance of the system for its prolonged lifespan.
5.2 Develops simplified operation manuals for ease of reference for the system owner.
5. PREPARATION OF THE SECTIONAL BUDGET
5.1 Negotiates and justifies the horticultural crop research budget at the divisional budget discussions in order to secure the necessary funds to finance sectional activities.
5.2 Recommends the review of the sectional budget to the divisional head whenever the need arises to realign it with the changes in the sectional business plan to facilitate the implementation of the critical programs and activities within the section.
6. COORDINATION OF SUB SECTIONAL ACTIVITIES
6.1 Liases with other sub-sectional heads within and outside the resource centre to solicit support in the implementation of crops activities.
6.2 Convenes monthly meetings with sub-centre heads for planning and reporting in order to ensure integrated implementation of crops activities.
6.3 Liases with stakeholders to sensitise them on sub-sectoral developments to facilitate consistency, mutual support and synchronic implementation of crops programmes.
COMPENSABLE FACTORS
4. JOB SPECIFICATION
a. Education and training requirements
- Diploma in General Agriculture/ Irrigation Related Field
Or
-
- Certificate in Agriculture
b. Experience
Three years (3) working experience for Certificate holders in Agriculture related field.
c. Other necessary knowledge and skills
- Computer literacy
- Leadership skills
- Good interpersonal and communication skills
- Good conflict management skills
- Extension methods skills
- Technical reporting and writing skills
MINISTRY : AGRICULTURE & FOOD SECURITY
DEPARTMENT : LIVESTOCK SERVICES
JOB TITLE : PERSONAL SECRETARY
GRADE : E
RESPONSIBLE TO : DIRECTOR
LOCATION : LIVESTOCK SERVICES
NO. OF POSTS : 1
JOB SUMMARRY
UNDER THE GENERAL SUPERVISION OF THE DIRECTOR, THE PERSONAL SECRETARY IS RESPEONSIBLE FOR TYPING PRODUCTION AND DISTRIBUTION OF DOCUMENTS; OFFICE ADMINISTRATION; ARRANGEMENT OF OOFFICIAL TRIPS AND VISITS; ORGANIZATION OF OFFICIAL MEETINGS, CONFERENCES AND OFFICIAL ENTERTAINMENT; OFFICE SECURITY AND SUPERVISION OF STAFF.
MAIN DUTIES
1 TYPING PRODUCTION AND DISTRIBUTION
1.1 Types correspondence and documents to put written communication into a legible presentation.
1.2 Seals classified documents to accord offices secrecy
1.3 Tales and transcribes dictation to a legible presentation to cut down on drafting time.
1.4 Photocopies documents to enable wide distribution.
1.5 Binds reports and other documents and distributes them as necessary for information.
2 OFFICE ADMINISTRATION
2.1 Receives and relays messages through a suitable medium to facilitate the taking of appropriate action.
2.2 Transmits messages through an appropriate medium and dispatches mail to facilitate communication with various organization.
2.3 Maintains the Directors diary to facilitate timely and relevant action.
2.4 Receives records and passes incoming mail to the Director to facilitate appropriate action.
2.5 Annotates mail as necessary to indicate the urgency and/or importance of certain portions that require immediate attention.
2.6 Prepares a routing slip as necessary to facilitate immediate action.
2.7 Maintains a record system and files correspondence for access to information and reference.
2.8 Registers outgoing mail and instructs the Messenger on delivery/postage for record and appropriate dispatch.
2.9 Receives visitors, attends to their requests and refers theirs queries to other officers as necessary to regulate and speed up the process of services delivery.
2.10 Checks office equipment in the Director’s own office and recommends service or replacement to minimize work-flow disruptions.
3 ARRANGEMENT OF OFFICIAL TRIPS AND VISITS.
3.1 Composes itinerary of business journeys for the Director as assigned to enable successful travel.
3.2 Arranges entry visas, accommodation and transport for the Director to enable successful stay and movement in the host country.
3.3 Advises the Director retire tour imprest as appropriate for accountability of public funds.
3.4 Checks and confirms the validity of travel documents and certificates of inoculation of the Director in order to ensure adherence to immigration and health requirements of the host country.
3.5 Arranges entry visas, accommodation and transport for official guests to enable their stay and movement in the country.
3.6 Arranges appointments and leisure activities for official guest to enable a hospitable visit.
4 ORGANISATION OF OFFICIAL MEETING, CONFERENCE AND OFFICIAL ENTERTAINMENT.
4.1 Issues letters of invitation for meetings, conference and official entertainment and confirms attendances to facilitate participation and hosting logistics.
4.2 Organizes refreshments for official meetings to promote good public relations.
4.3 Communicates the Director’s acceptance/decline of invitation in order to facilitate hosting logistics and to avoid disappointments.
4.4 Maintains an official quest list in order to adhere to protocol practices and avoid errors of omission.
5 OFFICE SECURITY
5.1 Closes windows and locks the entire office suite and activates the alarm system to prevent loss and theft.
5.2 Locks in all classified correspondence and documents to prevent unauthorized access.
5.3 Switches off heating/cooling system on vacation of office to prevent accidental fire occurrences.
5.4 Posts security procedures in the Director’s and own office in order to facilitate adherence to security.
5.5 Logs in the bios system of the computer to restrict access.
6 SUPERVISION OF STAFF
6.1 Occasionally conducts induction for subordinate staff in the cadre to enable their adaptation in their work.
6.2 Conducts in-house training for subordination staff to ensure continuous improvement.
6.3 May assign work to subordinates staff and checks progress to monitor flow and quality control.
6.4 May appraise subordinate staff to manage performance.
ENTRY REQUIREMENTS
Direct Entry
• Diploma in Secretarial Studies
• years experience in secretarial duties.
• Advanced typing or typing speed of 50 wpm.
• Advanced word processing
In-service Entry
By promotion of a serving Assistant Personal Secretary with the following:
Diploma in Secretarial Studies.
• 4 years experience in secretarial duties and office procedures.
• Advance Word processing.
• Advanced Typing or Typing speed of 50 wpm
• Advanced Word processing.
OR
• Advanced Typing or typing speed of 50wpm.
• Training in Secretarial duties and office practice.
• Advanced Word Processing.
• 10 years experience in Secretarial duties and office procedure
MINISTRY : AGRICULTURE & FOOD SECURITY
DEPARTMENT : CROPS
TITLE : PROCUREMENT ASSISTANT
RESPONSIBLE TO : ASSISTANT PROCUREMENT OFFICER
GRADE : E
LOCATION : MASERU
NO. OF POSTS : 1
Purpose of the Role
To monitor the security of the stores premises and the items stored in them, and to provide up to date information on stock availability.
Key tasks and responsibilities:
1 MONITORING OF STOCK
1.1 Facilitates, as necessary, all deliveries and issues of goods to reach the end users.
1.2 Reports any deficiency concerning delivered goods to the Assistant Procurement Officer in order for corrective measures to be taken.
1.3 Records stock losses in a timely and accurate fashion for reporting.
1.4 Reports any stock losses immediately to the Assistant Procurement Officer for appropriate action to be taken.
1.5 Prepares daily stock reports to facilitate availability of adequate stock.
1.6 Ensures the correct certification of stock inspection, storage and issue of items in order to conform to proper procedures.
2 INVENTORY MANAGEMENT
2.1 Takes physical stock of goods from time to time with respect to the balance/s reflected by the ledger and /bin cards to check if there are any shortages.
2.2 Takes physical inventories in the stock room and in offices or other locations and maintains stock records.
2.3 Ensures that the stores ledger and bin cards are updated and reconcile with the quantities in the inventory system.
2.4 Advises the relevant user division of items which are about to reach re-order levels to avoid disruption of operations.
EDUCATION AND EXPERIENCE:
• Diploma in Business Management/Studies or Public Administration or Supply Chain Management.
OR
• GCE plus CIPS Foundation Diploma or Advanced Certificate in Purchasing and Supply and have four (4) years working experience in procurement / inventory management.
OR
• JC plus CIPS Advanced Certificate in Purchasing and Supply with 10 years working experience in procurement/ inventory management
MINISTRY : AGRICULTURAL AND FOOD SECURITY
DEPARTMENT : FIELD SERVICES
SECTION : PUBLICATIONS
TITLE : INFORMATION OFFICER
GRADE : E
RESPONSIBLE TO : SENIOR INFORMATION
LOCATION : MASERU
NO. OF POSTS : 1
JOB SUMMARY
UNDER THE GENERAL SUPERVISION OF SENIOR INFORMATION OFFICER
(PUBLICATIONS) THE INCUMBENT IS RESPONSIBLE FOR COLLECTION OF INFORMATION AND PRODUCTION OF PUBLICATIONS.
MAIN DUTIES
1. COLLECTION OF INFORMATION
1.1 Covers ministerial events to gather information to be disseminated to the public.
1.2 interacts with all agriculture stakeholders to gather information for publication.
1.3 Sub-edit collected information to eliminate irrelevant content.
2. PRODUCTION OF PUBLICATION
2.1 consult subject matter specialists and literature.
2.2 Develops articles for “Mobukeletlotlo” magazine.
2.3 Writes agriculturally based News releases, to be broadcast through local radio stations.
2.4 Writes agricultural pamphlets and posters.
COMPENSABLE FACTORS
1.0 JOB SPECIFICATIONS
1.1 EDUCATION AND TRAINING REQUIREMENTS
Diploma in General Agriculture and journalist skills will be an added advantage
1.2 Other necessary knowledge and skills
Computer literacy
Good interpersonal and communication skills
Knowledge of Journalistic ethics and practices
Interpretation and analysis skills
Good knowledge of both written and spoken Sesotho and English
Negotiation skills
MINISTRY : AGRICULTURE & FOOD SECURITY
DEPARTMENT : FIELD SERVICES
TITTLE : AGRICULTURAL ASSISTANT
GRADE : D
RESPONSIBLE TO : AREA TECHNICAL OFFICER
LOCATION : DISTRICTS
NO. OF POSTS : 8
JOB SUMMARY
UNDER THE GENERAL SUPERVISON OF THE AREA EXTENSIO OFFICER THE INCUMBENT WILL BE RESPONSIBLE FRO CMMUNITY CAPACITY DEVELOPMENT AND EMPOWERMENT; TRAINING OF FARMERS; COORDINATION OF SUB-RESOURCE CENTER ACTIVITIES AND PREPARATION OF SUB- RESOURCE CENTER BUDGET.
MAIN DUTIES
1. COMMUNITY CAPACITY DEVELOPMENT AND EMPOWERMENT
1.1 Create awareness in the designated area on the UES concept to encourage their development initiatives.
1.2 Conducts a Pitso in the designated area to explain the ALC process.
1.3 Liaises with team members to facilitate the implementation of Action Learning Cycle in order that the communities may identify and solve their problems.
1.4 Encourages coordinated action to address community issues and problems through the development of community action plans for more efficient and effective utilization of their available resources.
1.5 Supports and strengthens existing local institutions, groups and co-operatives through provision of technical expertise with the assistance of Area Technical Officer and SMS where necessary.
1.6 Develops the capacity of individual farmers to set and achieve their development goals for the betterment of their livelihoods.
1.7 Supports general agricultural development schemes/programmes in the area assigned for income generation and poverty alleviation.
1.8 Guides the community in the designated area in monitoring and evaluating their progress in the implementation of their action to ensure that they learn from their experiences.
2. TRAINING OF FARMERS
2.1 Trains farmers on specific technical issues arising from the community action plan with the assistance of Area Technical Officer and SMS where necessary in order to improve their knowledge and skills.
2.2 Encourages farmer learning through experimentation trials and demonstrations on farm to develop innovative farmer solutions to their problems.
2.3 Provides advice and general information to farmers and other stakeholders on agricultural matters to solve their problems.
2.4 Liaises with the Area Extension Officer and Technical Officer (of relevant field) in arranging study tours and farmer to farmer visits to expose to expose agricultural methods and ideas within and outside the designated area.
2.5 Promotes and trains farmer’s extension facilitators in order to equip them with knowledge and skills.
3. COORDINTION OF SUBSECTIONAL ACTIVITIES
3.1 Liaises with other sub-sectional heads with and outside the resource center to solicit support in the implementation of crops activities
3.2 Convenes monthly meetings with sub-center heads for planning and reporting in order to ensure integrated implementation of crops activities.
3.3 Liaises with stakeholders to sensitize them on sub-sectoral developments to facilitate consistency, mutual support and synchronic implementation of crops programmes.
4. PREPARATION OF SECTIONAL BUDGET
4.1 Prepares the overall sub-sectional budget annually to ensure that that all sub-sectional programs and projects are funded accordingly and implemented smoothly.
4.2 Negotiates and justifies co-operatives budget at the divisional budget discussion in order to secure the necessary funds to finance sub-sectional activities.
4.3 Recommends the review of the sub-sectional budget to the divisional head whenever the need arises to realign it with the changes in the sectional business plan to facilitate the implementation of the critical programs and activities within the section
COMPANSABLE FACTORS
3 JOB SPECIFICATION
1.1 Education and training
- Diploma in General Agriculture
3.1 Experience
- Not require
3.2 Other necessary Knowledge and skills
- Good interpersonal and communication skills
- Conflict management skills
- Interpretation and analysis skills
- Training Skills
MINISTRY : AGRICULTURE AND FOOD SECURITY
DEPARTMENT : FIELD SERVICES
JOB TITLE : REGISTRY SUPERVISOR
GRADE : D
REPONSIBLE : ASSISTANT HUMAN RESOURCES OFFICER
LOCATION : DISTRICTS
NO. OF POSTS : 2
JOB SUMMARY
UNDERTAKE THE GENERAL SUPERVISION OF ASSISTANT HUMAN RESOURCES OFFICER; THE OFFICER IS RESPONSIBLE FOR DEVELOPING A FILING SYSTEM, RECORDING MAIL, FACILITATING A FILE ARCHIVING SYSTEM.
DUTIES
Develops and maintains a filing system for office correspondence.
Develops an indexing system for appropriating filing of office mail.
RECORDING MAIL
Develops a register of all incoming and outgoing mail to facilitate systematic recording of mail.
Develops a file movement register to follow systematic recording of mail.
JOB SPECIFICATION
• Diploma in public Administration or Human Resources Management
OR
• Certificate in Human Resources management or Records Management plus three (3) years experience in registry work.
MINISTRY : AGRICULTURE AND FOOD SECURITY
DEPARTMENT : ADMINISTRATION
JOB TITLE : SWITCHBOARD OPERATOR
GRADE : C
RESPONSIBLE TO : ASSISTANT HUMAN RESOURCES OFFICER
LOCATION : QUTHING
NO. OF POSTS : 1
JOB SUMMARY
Operation of the telephone switchboard.
Receive all incoming mail.
Coordinates delivery of messages between officers within the Department and keep a record of messages received during officer’s period of short absence from office including those that may be delivered while they are away on leave duty.
Records and classifies all out-going calls.
Responsible for collection of charges for private telephone calls in close liaison with the Accounts office.
Immediate reporting of any telephone faults.
JOB SPECIFICATION
COSC/GCE
Pass in both English and Sesotho
Ability to read and write both English and Sesotho
MINISTRY : AGRICULTURE AND FOOD SECURITY
DEPARTMENT : FIELD SERVICES
JOB TITLE : DISTRICT FIELD RECORDER
GRADE : B
RESPONSIBLE TO : AREA TECHNICAL OFFICER
LOCATION : DISTRICTS
NO. OF POSTS : 1
JOB SUMMARY:
UNDER THE GENERAL SUPERVISION OF THE AREA TECHNICAL OFFICER, THE DISTRICT FIELD RECORDER WILL BE RESPONSIBLE FOR COLLECTING LIVESTOCK STATISTICAL DATA, KEEPING OF LIVESTOCK RECORDS TO ENSURE EASY RETRIEVAL AND PARTICIPATES IN OTHER LIVESTOCK RELATED WORK.
DUTIES:
1. Collects livestock field data in programme area.
2. Participates in the measuring of pastures.
3. Records and updates livestock data.
4. Prepares the records and submits them to the Area Technical Officer.
JOB SPECIFICATION:
EDUCATION
COSC/GCE
KNOWLEDGE AND SKILLS:
- Communication Skills.
- Good records keeping skills.
