OPEN TO INTERNAL AND EXTERNAL CANDIDATES
Classification : General Service, Grade G4
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Reference Code: VN2015/03(G)-EXT.
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM has a proactive recruitment policy to increase the representation of nationals of non- represented member states. Qualified applicants from the following countries will be favorably considered:
Angola, Antigua and Barbuda, Bahamas, Belize, Benin, Cambodia, Cape Verde, Cameroon, Central African Republic, Czech Republic, Comoros, Djibouti, El Salvador, Gabon, Gambia, Guyana, Holy See, Iceland, Israel, Lesotho, Libya, Luxembourg, Madagascar, Maldives, Malta, Marshall Islands, Montenegro, Micronesia, Mongolia, Namibia, Nauru, Papua New Guinea, Paraguay, Republic of Congo, Saint Vincent and the Grenadines, Samoa, Seychelles, Somalia, Suriname, Swaziland, Tanzania, Timor Leste, Togo, Trinidad and Tobago, Vanuatu, Venezuela, Vietnam, Yemen
Applications from qualified female candidates are especially encouraged.
Please be advised that this is a local position and as such only applications from candidates with a valid residence / working permit residing in Switzerland or within commuting distance in neighbouring France will be considered.
Context:
Under the supervision of the Publications Coordinator and working in the Migration Research Division within the Department of International Cooperation and Partnerships, the successful candidate will be responsible and accountable for supporting the work of the Publications Unit with a special emphasis on administrative tasks, limited promotional and editorial tasks, as well as communications with Country Offices and the Publications Unit (PUB) staff based at the Manila Administrative Centre (MAC).
*Core Functions / Responsibilities:*
****Administrative and publication tasks****
- Maintain the filing system and orderly storage of publications.
- Keep the inventory up to date.
- Coordinate with the mail room to ensure that bookstore orders to be shipped from Geneva, as well as internal requests, are sent.
- Assist in updating the book displays in IOM buildings with the latest publications.
- Assist in the selection and set-up of publications displays at meetings and conferences.
- Assist in the coordination procedures with accredited printers, while adhering to internal procurement procedures.
- Participate in PUB video conferences, administrative assistants’ meetings and other meetings as required.
- Provide guidance to colleagues in Geneva and in Country Offices on IOM publication issues.
- Redirect queries when necessary and facilitate contacts as required.
- Explore marketing ideas for IOM publications.
****Website/bookstore****
- Review publications in the online bookstore catalogue and liaise with the Bookstore Assistant in Manila for possible updates.
- Assist in uploading thumbnails and other information for the online bookstore as needed.
- Assist in updating the backend.
- Perform such other duties as may be assigned.
*Required Competencies*
****Behavioural****
- Takes responsibility and manages constructive criticism;
- Works effectively with all clients and stakeholders;
- Promotes continuous learning; communicates clearly;
- Takes initiative and drives high levels of performance management;
- Plans work, anticipates risks, and sets goals within area of responsibility;
- Displays mastery of subject matter;
- Contributes to a collegial team environment;
- Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;
- Displays awareness of relevant technological solutions;
- Works with internal and external stakeholders to meet resource needs of IOM.
****Technical****
- Executes administrative tasks in a timely and accurate manner;
- Maintains confidentiality and discretion in appropriate areas of work.
*Required Qualifications and Experience*
****Education****
- Completed secondary school education with four years of relevant experience.
****Experience****
- Experience in administration and/or publications;
- Excellent drafting skills in English and French;
- Demonstrated computer literacy, especially with Microsoft Office and Internet browsers; Creative Studio Suite is an advantage.
****Languages****
Fluency in English and French is required. Working knowledge of Spanish is an advantage.
HOW TO APPLY:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by April 07, 2015 at the latest, referring to this advertisement.
For further information, please refer to:
In order for an application to be considered valid, IOM only accepts online profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for
applications.
Only shortlisted candidates will be contacted. You can track the progress of your application in your personal application page in the IOM e-recruitment system.
Posting period:
From 24.03.2015 to 07.04.2015
Requisition: VN 2015/03 (G) - Publications Assistant (G4) - Geneva, Switzerland (54646963) Released
Posting: VN 2015/03 (G) - Publications Assistant (G4) - Geneva, Switzerland (54646964) Released
