Purpose of Role To manage the day to day administration of the Finance Director & HR Director and provide the necessary support to their respective leadership teams.
Top Accountabilities
Manages the diary of the Finance & HR Directors
Screen telephone calls and emails, answer routine queries and/or refer to alternate.
Organise and arrange travel itineraries for the FD & HRD, including: Flights, Vehicles, Accommodation, Visa administration (including foreign visitors to business).
Manages the itinerary of local & international guests visiting the FD & HRD.
Provide full financial administration support e.g. raising purchase orders, expense claims, medical aid reconciliation etc
Deals with business and personal information of a confidential nature.
Coordination and administration of FD & HRD’s meetings, conferences, workshops etc (internal and external).
Support FD & HRD with respective leadership team meetings including: agenda, pre-read, invitations, logistics, event management, updating member list, admin support.
Support new Finance & HR leadership team members coming into the business.(access tags, business cards etc)
Manage daily administration e.g. filing, report generation, document signing etc
Manage & coordinate the efficient roll-out of the annual Diageo Values & Deloittes Best Company Surveys
Support of ad hoc of Finance & HR projects across the Finance & HR teams.
Qualifications and Experience Required Qualifications
Matric essential
Experience
Minimum 4 years experience in a Personal Assistant role
Organisational skills
Project and time management
Excellent Interpersonal skills
Excellent Written/verbal communication
Analytical skills
Full SAP capability
PA to Finance and HR Directors
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