TRAFFIC COMMISSIONER - MINISTRY: PUBLIC WORKS AND TRANSPORT

MINISTRY: PUBLIC WORKS AND TRANSPORT
DEPARTMENT: TRAFFIC AND TRANSPORT
DIVISION: ADMINISTRATION
POSITION: TRAFFIC COMMISSIONER
GRADE: J
TYPE OF APPOINTMENT: THREE (3) YEARS CONTRACT
RESPONSIBLE; PRINCIPAL SECRETARY

Job Summary
The incumbent will oversea department operations, be responsible for formulation and implementation of policies, development of legal frameworks, management of resources and communication with stakeholders.

Main Duties
1. To formulate and implement Traffic and Transport policies
1.1 Drafts traffic and transport policies
1.2 Monitors implementation of policies
1.3 Initiates new policy issues

2. To facilitate development of legal frameworks
2.1 Examines legislative frameworks
2.2 Proposes amendments where need arises
2.3 Updates Traffic and Transport regulations
2.4 Submits proposals and updates to Head of Department

3. To Facilitate safe and efficient movement of goods and passengers through various modes of transport
3.1 Initiates reliable public transport to all communicates
3.2 Ensures availability and safety of inland water transport
3.3 Streamlines operational arrangement of the public transport system

4. To manage financial resources
4.1 Approves departmental budget
4.2 Authorises requisitions and purchase orders
4.3 Approves payment to suppliers
4.4 Authorises budget adjustment

5. To represent the department in international meetings
5.1 Participates in traffic and transport meetings at regional and international levels.
5.2 Participates in bilateral negotiations.
5.3 Implements International agreements and protocols.
5.4 Benchmarks with other countries on traffic and transport issues.

6. To maintain relations with stakeholders
6.1 Provide traffic and transport related information to external stakeholders.
6.2 Represents department in ministerial management meetings.
6.3 Acts as Secretary to Road Transport Board.
6.4 Recommends public transport fares to Road Transport Board.
6.5 Facilitates Public Hearing meetings for Road Transport to efficiently effectively grant permit.

7. To manage performance of staff
7.1 Monitors and evaluates staff performance.
7.2 Endorses plans for staff.
7.3 Appraises staff.

8. To report to the Principal secretary
8.1 Submits department operational plan.
8.2 Reports regularly on departmental activities.
8.3 Recommends changes and initiatives.

9. To handle grievances and disciplinary cases
9.1 Resolves conflicts in the section.
9.2 Chairs disciplinary and grievances cases.
9.3 Recommends disciplinary measures to Head of Department.

JOB SPECIFICATION:
KNOWLEDGE AND SKILLS:
Education and Training: Masters Degree Public Administration/Business Management/Economics

Experience:Three (3) years experience in Traffic and Transport
OR
University Degree in Transport Management/Public Administration/ Commerce/ Development Studies
Experience: Five (5) years experience in Public Transport

Other Necessary Knowledge: Public Service Act and Regulations, Operations of Public Transport Sector, Strategic Leadership. Conflict Resolution

RESPONSIBILITY
For work of others: leads a department of staff complement of 218 officers
For Property; manages financial and material resources for the department
For effect of Errors: Responsible for operational errors done by sections
Safety of others: protects staff by ensuring safe working conditions

COMPLEXITY
Authority for decision making – Responsible for approval and authorization of all Traffic and Transport operational decisions
Problem Solving – Solves operational problems relating to internal and external issues such as usage of resources
Supervision Received – Incumbent is expected to work independently and report department activities to Principal Secretary
Dexterity - This factor is considered minimal in the job.

CONTACTS
Contacts made – the job requires the incumbent to make contacts with:-
Minister – when there are issues raised by the public that need incumbents attention
Principal Secretary – to report progress on operational issues
Heads of Sections – to discuss operations, progress, challenges and solutions
Road Transport Board – to recommend changes and participates and participates in board meetings
Stakeholders – to discuss operational issues

Mental Effort – the incumbent should be a strategic thinker, problem solver and analytical
Physical effort – very minimal for this position
Emotional Efforts – the incumbent should have patience, emotional intelligence and empathy

WORKING CONDITIONS
Unfavourable conditions – this factor is considered minimal in the job
Hazards – this factor is considered minimal in the job