MINISTRY OF FINANCE
DEPARTMENT : TREASURY
DIVISION : EXPENDITURE
POSITION TITLE : DEPUTY ACCOUNTANT GENERAL
GRADE : K
RESPONSIBLE TO : ACCOUNTANT GENERAL
MAIN PURPOSE OF THE JOB
Under the supervision of the Accountant General, the incumbent is
responsible for providing leadership to the Expenditure Section of the
Treasury Department. He/she will, in particular, engage in supervision
of the staff of the Section, management of the Government of Lesotho
(GOL) payments, including timely payroll preparation, ensuring
existence of effective internal control system in relation to payments
and disbursements, and preparation of consolidated financial reports,
especially in relation to expenditure and costs.
MAIN DUTIES
1. To monitor expenditure by the Line Ministries and agencies, taking
cognisance of application of the Law such as the Public Financial
Management and Accountability (PFMA) Act 2011, related regulations
and policies, International Public Sector Accounting Standards (IPSAS)
and other Generally Accepted Accounting Practice (GAAP)
1.1 Ensure quality service delivery by the Treasury, particularly efficiency
of the GOL disbursements and payments by developing appropriate
policies and procedures.
1.2 Identify opportunities for improving service delivery with regard to
disbursements and payments by the Line Ministries and agencies.
1.3 Review developments regarding expenditure management/control and
payments efficiency in other jurisdictions and draw lessons for Lesotho.
1.4 Provide technical guidance to the Line Ministries and agencies on
implementation of the PFMA Act 2011, Treasury Regulations, other
related laws, policies, systems, and procedures.
1.5 Ensure compliance with the PFMA Act 2011 in reporting on expenditure,
costs, disbursements and payments by the GOL.
1.6 Ensure application of the IPSAS and other GAAP in reporting on
expenditure, costs, disbursements and payments by the Line Ministries,
Sub-Accountancies, agencies and other Government sub-divisions.
1.7 Ensure existence of effective systems of internal control and accounting
with respect to the GOL payments, disbursements, expenditure and
costs.
2. To Manage the payment cycle and to safeguard the financial records
2.1 Ensure timely distribution of warrants and transfer of cash to ensure that
the operations of the Line Ministries and agencies are not disrupted at
the end of each quarter and financial year.
2.2 Ensure that the payroll is produced and salary payments are made in
accordance with agreed schedules.
2.3 Ensure that production of the cheques and payments occurs in
accordance with set standards so that suppliers are paid on time.
2.4 Review the payment reports and take appropriate action.
2.5 Facilitate proper safekeeping of records and supporting documents.
2.6 Provide technical support and guidance to the Line Ministries in
ensuring existence of systems of internal control and accounting with
respect to the GOL bank accounts relating to payments under their
custody.
3. To produce Financial Reports
3.1 Monitor adherence to end of month procedures and take appropriate
action.
3.2 Facilitate production of budget execution reports.
3.3 Prepare monthly, quarterly and annual consolidated expenditure/
disbursements reports for submission to the Accountant-General.
3.4 Assemble a statement of losses and write-offs to accompany the GOL
consolidated annual financial statements.
3.5 Participate in the preparation of the annual consolidated financial
statements of the GOL
3.6 Facilitate audit of the consolidated annual financial statements by the
Auditor General.
3.7 Ensure that queries raised in the audit management letter from the
Office of the Auditor General are effectively attended to.
3.8 Ensure that the GOL bank accounts, namely, the Recurrent Expenditure,
Development/Capital Expenditure, Trust/Third Party and Consolidated
Fund Account held with the Central Bank of Lesotho are reconciled
on monthly basis, and that any unreconciled items do not remain
outstanding for more than 30 days.
4. To lead and manage the Expenditure Division
4.1 Provide professional and technical leadership to develop the
Expenditure Section.
4.2 Determine objectives and approve work plans for the Expenditure
Section.
4.3 Prepare annual budget for achieving the departmental objectives.
4.4 Review expenditure operations for the Section and develop improved
methods and systems to promote efficiency and quality service.
4.5 Facilitate fiscal decentralization, especially in relation to the
disbursements and expenditure.
4.6 Assess human resource requirements necessary to staff the Expenditure
Section and make appropriate recommendations to the Accountant
General.
4.7 Recommend appointments, promotions, transfers, training and
development of staff to the Accountant General.
4.8 Prepare the Sectional training plan and submit to the Accountant
General for approval.
4.9 Appraise immediate subordinate staff to enhance individual
development.
4.10 Report regularly to the Accountant General on the performance of the
Section.
4.11 Facilitate continuous professional development of the staff of
the Expenditure Section to establish and maintain high level of
performance and understanding of the current issues, especially in
disbursements and payments processes.
JOB SPECIFICATIONS
Education and Training
Chartered Accountant or equivalent recognized senior professional accounting
education
Plus
Four (4) years working experience at a senior management level in an
accounting/finance environment.
Or
Master’s Degree in Commerce with accounting as a major or related Masters
Degree with strong bias in accounting and finance
Plus
Six (6) years’ experience at a senior management level in an accounting/finance
environment.
Membership of a recognized professional accounting or finance body is an
added advantage.
Work experience
• In-depth and extensive experience in accounting and finance.
• Experience in change processes in finance and accounting environment.
• Experience in team building and management.
• Experience in public sector accounting is an added advantage.
Technical competencies:
• Thorough knowledge of and experience in preparation and interpretation
of consolidated financial statements.
• Good experience in treasury and financial risk management.
• Strong financial orientation and ability to develop solid working
relationships with the end users.
• Strong change management orientation and experience.
• Proven people management skills and leadership.
• Extensive knowledge of preparation for audit and handling of audit process.
• Knowledge of the Public Service Rules and Regulations is an added
advantage.
• Familiarity with the Financial Management and Accountability Act, 2011,
Procurement Regulations and Treasury Regulations 2014 is an added
advantage.
• Knowledge of the IPSAS, or International Financial Reporting Standards
(IFRS), is a must.
• Familiarity with the IFMIS operations is an added advantage.
• Proactivity and ability to work independently on issues affecting a team and
organization.
Personal Competencies
• Ability to work with colleagues from varying backgrounds.
• Strong analytical, problem solving and conceptual skills.
• Solution and results focused.
• Ability to work under pressure and deliver results within strict deadlines.
• Attention to details and time conscious.
Other competencies
Applicants must pass an assessment test
Written Applications, Curriculum Vitae, 2 reference letters and Certified Copies
of Educational Certificates must be hand delivered to
The Principal Secretary
Ministry of Finance
Finance House
P.O. Box 630
Maseru 100
Lesotho
On or before 4:30 pm 10th July 2015
DIVISION : EXPENDITURE
POSITION TITLE : DEPUTY ACCOUNTANT GENERAL
GRADE : K
RESPONSIBLE TO : ACCOUNTANT GENERAL
MAIN PURPOSE OF THE JOB
Under the supervision of the Accountant General, the incumbent is
responsible for providing leadership to the Expenditure Section of the
Treasury Department. He/she will, in particular, engage in supervision
of the staff of the Section, management of the Government of Lesotho
(GOL) payments, including timely payroll preparation, ensuring
existence of effective internal control system in relation to payments
and disbursements, and preparation of consolidated financial reports,
especially in relation to expenditure and costs.
MAIN DUTIES
1. To monitor expenditure by the Line Ministries and agencies, taking
cognisance of application of the Law such as the Public Financial
Management and Accountability (PFMA) Act 2011, related regulations
and policies, International Public Sector Accounting Standards (IPSAS)
and other Generally Accepted Accounting Practice (GAAP)
1.1 Ensure quality service delivery by the Treasury, particularly efficiency
of the GOL disbursements and payments by developing appropriate
policies and procedures.
1.2 Identify opportunities for improving service delivery with regard to
disbursements and payments by the Line Ministries and agencies.
1.3 Review developments regarding expenditure management/control and
payments efficiency in other jurisdictions and draw lessons for Lesotho.
1.4 Provide technical guidance to the Line Ministries and agencies on
implementation of the PFMA Act 2011, Treasury Regulations, other
related laws, policies, systems, and procedures.
1.5 Ensure compliance with the PFMA Act 2011 in reporting on expenditure,
costs, disbursements and payments by the GOL.
1.6 Ensure application of the IPSAS and other GAAP in reporting on
expenditure, costs, disbursements and payments by the Line Ministries,
Sub-Accountancies, agencies and other Government sub-divisions.
1.7 Ensure existence of effective systems of internal control and accounting
with respect to the GOL payments, disbursements, expenditure and
costs.
2. To Manage the payment cycle and to safeguard the financial records
2.1 Ensure timely distribution of warrants and transfer of cash to ensure that
the operations of the Line Ministries and agencies are not disrupted at
the end of each quarter and financial year.
2.2 Ensure that the payroll is produced and salary payments are made in
accordance with agreed schedules.
2.3 Ensure that production of the cheques and payments occurs in
accordance with set standards so that suppliers are paid on time.
2.4 Review the payment reports and take appropriate action.
2.5 Facilitate proper safekeeping of records and supporting documents.
2.6 Provide technical support and guidance to the Line Ministries in
ensuring existence of systems of internal control and accounting with
respect to the GOL bank accounts relating to payments under their
custody.
3. To produce Financial Reports
3.1 Monitor adherence to end of month procedures and take appropriate
action.
3.2 Facilitate production of budget execution reports.
3.3 Prepare monthly, quarterly and annual consolidated expenditure/
disbursements reports for submission to the Accountant-General.
3.4 Assemble a statement of losses and write-offs to accompany the GOL
consolidated annual financial statements.
3.5 Participate in the preparation of the annual consolidated financial
statements of the GOL
3.6 Facilitate audit of the consolidated annual financial statements by the
Auditor General.
3.7 Ensure that queries raised in the audit management letter from the
Office of the Auditor General are effectively attended to.
3.8 Ensure that the GOL bank accounts, namely, the Recurrent Expenditure,
Development/Capital Expenditure, Trust/Third Party and Consolidated
Fund Account held with the Central Bank of Lesotho are reconciled
on monthly basis, and that any unreconciled items do not remain
outstanding for more than 30 days.
4. To lead and manage the Expenditure Division
4.1 Provide professional and technical leadership to develop the
Expenditure Section.
4.2 Determine objectives and approve work plans for the Expenditure
Section.
4.3 Prepare annual budget for achieving the departmental objectives.
4.4 Review expenditure operations for the Section and develop improved
methods and systems to promote efficiency and quality service.
4.5 Facilitate fiscal decentralization, especially in relation to the
disbursements and expenditure.
4.6 Assess human resource requirements necessary to staff the Expenditure
Section and make appropriate recommendations to the Accountant
General.
4.7 Recommend appointments, promotions, transfers, training and
development of staff to the Accountant General.
4.8 Prepare the Sectional training plan and submit to the Accountant
General for approval.
4.9 Appraise immediate subordinate staff to enhance individual
development.
4.10 Report regularly to the Accountant General on the performance of the
Section.
4.11 Facilitate continuous professional development of the staff of
the Expenditure Section to establish and maintain high level of
performance and understanding of the current issues, especially in
disbursements and payments processes.
JOB SPECIFICATIONS
Education and Training
Chartered Accountant or equivalent recognized senior professional accounting
education
Plus
Four (4) years working experience at a senior management level in an
accounting/finance environment.
Or
Master’s Degree in Commerce with accounting as a major or related Masters
Degree with strong bias in accounting and finance
Plus
Six (6) years’ experience at a senior management level in an accounting/finance
environment.
Membership of a recognized professional accounting or finance body is an
added advantage.
Work experience
• In-depth and extensive experience in accounting and finance.
• Experience in change processes in finance and accounting environment.
• Experience in team building and management.
• Experience in public sector accounting is an added advantage.
Technical competencies:
• Thorough knowledge of and experience in preparation and interpretation
of consolidated financial statements.
• Good experience in treasury and financial risk management.
• Strong financial orientation and ability to develop solid working
relationships with the end users.
• Strong change management orientation and experience.
• Proven people management skills and leadership.
• Extensive knowledge of preparation for audit and handling of audit process.
• Knowledge of the Public Service Rules and Regulations is an added
advantage.
• Familiarity with the Financial Management and Accountability Act, 2011,
Procurement Regulations and Treasury Regulations 2014 is an added
advantage.
• Knowledge of the IPSAS, or International Financial Reporting Standards
(IFRS), is a must.
• Familiarity with the IFMIS operations is an added advantage.
• Proactivity and ability to work independently on issues affecting a team and
organization.
Personal Competencies
• Ability to work with colleagues from varying backgrounds.
• Strong analytical, problem solving and conceptual skills.
• Solution and results focused.
• Ability to work under pressure and deliver results within strict deadlines.
• Attention to details and time conscious.
Other competencies
Applicants must pass an assessment test
Written Applications, Curriculum Vitae, 2 reference letters and Certified Copies
of Educational Certificates must be hand delivered to
The Principal Secretary
Ministry of Finance
Finance House
P.O. Box 630
Maseru 100
Lesotho
On or before 4:30 pm 10th July 2015
