POSITION: FINANCE OFFICER
REPORTS TO: Managing Director
LOCATION: Grow Offices Mokhotlong, Lesotho
REPORTS TO: Managing Director
LOCATION: Grow Offices Mokhotlong, Lesotho
Background
GROW works for the upliftment of the poor and the disadvantaged communities in the Districts of Mokhotlong, Thaba Tseka and Leribe, by increasing their access to resources and skills in a sustainable manner. GROW is currently implementing projects supported by MSH (USAID & PEPFAR), GEF, Action Aid, INR (USAID) and others.
GROW works for the upliftment of the poor and the disadvantaged communities in the Districts of Mokhotlong, Thaba Tseka and Leribe, by increasing their access to resources and skills in a sustainable manner. GROW is currently implementing projects supported by MSH (USAID & PEPFAR), GEF, Action Aid, INR (USAID) and others.
GROW is working in the areas of OVC support, Climate change, Human rights, income generating, livelihood development and others. The finance officer reports to the Managing Director and is responsible for preparing financial statements, maintaining cash controls, preparing the payroll, maintaining accounts payable and receivable and managing office operations. The finance officer works within the Financial Management Act, Organization policies and procedures and in compliance with all national and international Acts and legislations where applicable.
QUALIFICATIONS AND SKILLS
• Bachelor degree in Accounting or Level 2 ACCA
• Proficiency in software applications, especially PASTEL (Advanced) , Microsoft Word, Excel,
• Bachelor degree in Accounting or Level 2 ACCA
• Proficiency in software applications, especially PASTEL (Advanced) , Microsoft Word, Excel,
Experience
• At least three (3) years working experience as Finance Officer / Accountant. NGO work experience is an added advantage.
• At least three (3) years working experience as Finance Officer / Accountant. NGO work experience is an added advantage.
Major Duties and Responsibilities
The Finance Officer will:
• Oversee the financial operations of the organization and ensure timely and accurate financial reports and practices including cash management, payroll, financial disbursements, ledgers etc.
• Implement financial policies and procedures
• Responsible for capturing all financial information and maintaining all financial records for projects and for the organization
• Manage financial control, prepare and analyze budgets, develop financial reports and make recommendations to the organization on budget expenditure
• Obtain approval from the Managing Director on all procurements and purchases for the projects and for the organisation
• Monitor the expenditures to ensure that program funds are utilized appropriately by the close of the fiscal year
• Provide orientation and training to the organization staff on effective financial management
• Ensure that all financial reporting is completed on time and submitted to donors
• Oversee the financial audits of all projects and of the organisation
• Provide financial inputs for proposal development, project management, Human resource management policies, logistics, travel and other areas of administration
• Establish and maintain cash controls
• Establish, maintain and reconcile the general ledger
• Monitor cash reserves and investments
• Prepare and reconcile bank statements
• Establish and maintain supplier account, process supplier invoices
• Maintain the purchase order system
• Ensure data is entered into the system
• Issue cheques for all accounts and payments due
• Ensure transactions are properly recorded and entered into the computerized account system PASTEL
• Prepare monthly management financial statements and reports, quarterly management and board reports, annual financial statements and report on variances timeously
• Prepare income statements and balance sheets
• Assist with annual audit AND maintain financial files and records
• Maintain accounts payable and accounts receivable systems in order to ensure complete and accurate records of all monies
• Administer employee files and records in order to ensure accurate payment of benefits and allowances
The Finance Officer will:
• Oversee the financial operations of the organization and ensure timely and accurate financial reports and practices including cash management, payroll, financial disbursements, ledgers etc.
• Implement financial policies and procedures
• Responsible for capturing all financial information and maintaining all financial records for projects and for the organization
• Manage financial control, prepare and analyze budgets, develop financial reports and make recommendations to the organization on budget expenditure
• Obtain approval from the Managing Director on all procurements and purchases for the projects and for the organisation
• Monitor the expenditures to ensure that program funds are utilized appropriately by the close of the fiscal year
• Provide orientation and training to the organization staff on effective financial management
• Ensure that all financial reporting is completed on time and submitted to donors
• Oversee the financial audits of all projects and of the organisation
• Provide financial inputs for proposal development, project management, Human resource management policies, logistics, travel and other areas of administration
• Establish and maintain cash controls
• Establish, maintain and reconcile the general ledger
• Monitor cash reserves and investments
• Prepare and reconcile bank statements
• Establish and maintain supplier account, process supplier invoices
• Maintain the purchase order system
• Ensure data is entered into the system
• Issue cheques for all accounts and payments due
• Ensure transactions are properly recorded and entered into the computerized account system PASTEL
• Prepare monthly management financial statements and reports, quarterly management and board reports, annual financial statements and report on variances timeously
• Prepare income statements and balance sheets
• Assist with annual audit AND maintain financial files and records
• Maintain accounts payable and accounts receivable systems in order to ensure complete and accurate records of all monies
• Administer employee files and records in order to ensure accurate payment of benefits and allowances
SPECIFIC RESPONSIBILITIES
1. Work closely with Managing Director and Projects Administrator to support project design and to ensure high quality delivery, adaptation to local needs and conduct ongoing regular financial project reviews.
1. Work closely with Managing Director and Projects Administrator to support project design and to ensure high quality delivery, adaptation to local needs and conduct ongoing regular financial project reviews.
2. Serve and participate in the Resource Mobilisation Team.
3. Work closely with project Coordinator and Administrator to ensure clear communication and implementation effectiveness, financial management and to achieve financial goals.
4. Communicate with GROW management and other external parties as requested, including contributing to financial reports and/or presentations.
5. Serve and participate as a member of GROW Senior Management Team in making key financial, projects and administration decisions for the organisation.
Key Working Relationships:
• Internal: Managing Director, Programs Coordinator, Projects Administrator, Administration Secretary
• External: GROW donors and Partners
• External: GROW donors and Partners
Application Closing date: 20th February 2015
Qualifying candidates must submit CV and Covering Letter ONLY... to GROW offices or email to lengolo@grow.org.ls
If you do not hear from us 2weeks after closing of application, please consider your application unsuccessful
