The ISS seeks to appoint a dynamic Programme Administrator (PA) in the Conflict Management & Peacebuilding division (CMPB) in Pretoria. The main function of this position is to ensure effective financial administration in the division. The PA will also provide administrative, management and logistical support to the Division Head and team members. Events coordination is also an important requirement as the division regularly hosts seminars, workshops and international conferences.
About Conflict Management & Peacebuilding (CMPB)
The CMPB division contributes to sustainable peace by helping stakeholders to improve the management of conflicts and provision of security. It supports gender sensitive policy development and implementation, capacity building and research in the area of conflict management and peace building.
Overview of duties
- Financial administration, including budget preparation, monitoring of expenditure, cash-flow forecasts and financial reports
- General programme organisation and administration, minute-taking at meetings, accurate and logical record keeping of the division’s documents and files
- Planning, preparing and executing all logistical arrangements relating to event coordination, including travel arrangements of international participants and effective financial administration of the event expenses
- Travel and logistical arrangements for the Division Head and other members of the CPRA team
- Effective diary coordination of the division members according to their respective work plans and commitments
- Screening telephone calls, enquiries and requests relating to the division
Overview of requirements
- At least 5 years experience in financial and programme administration
- A diploma in business administration, secretarial studies/office administration
- Exceptional planning and organisational skills and the ability to multi-task
- Proven competence in MS Office with advanced knowledge of Excel
- Self-motivated, focused, deadline driven, action-orientated and good people skills
- Ability to travel regionally and internationally
The contract will be for two years, and may be renewed subject to programme requirements, funding and satisfactory performance. A competitive salary is offered.
Email your application to Rekha Valabh at pretoriajobs@issafrica.org. Applicants must provide a cover letter and detailed CV, including at least three contactable referees. Only short-listed candidates will be contacted.
Closing date: 3 March 2015
The ISS is committed to achieving employment equity in the workplace. Female applicants are especially encouraged to apply.
